POSITION OVERVIEW

Reporting to the Associate Director of Procurement, the Finance Procurement Specialist provides support for the College’s acquisition functions.

Responsibilities include the following:

• Administer appropriate sourcing activity including, but not limited to: advertising tax-levy funded contracting actions in the New York City Record and NYS Contract Reporter; determining vendor responsibility, facilitate CUNY Board of Trustee review of applicable contracts; creating contracts in the College’s procurement systems, and submitting contract documents to oversight authorities
• Draft, revise and issue solicitation documents and procurement record memoranda related to a variety of procurement approaches, including: Request for Quotes; Requests for Proposals (RFPs) and Invitation for Bids (IFBs); Negotiate with vendors based on a variety of factors, including legal terms, prices, and product and service specifications
• Work effectively individually and collaboratively with internal and external College stakeholders: the College’s academic and operations departments; other units with the Office of Finance and Business Services
• Provide training and assistance to faculty members, staff, and administrators about procurement regulations and practices, and the University’s systems such as CUNYFirst, CUNYBuy, Electronic Document Submission System and the State Financial System
• Assist in the implementation of comprehensive internal controls for any new or revised purchasing procedures
• Successfully resolve business unit concerns and inquiries to improve the Office’s overall customer service approach
• Acts as the Procurement liaison to business unit meetings and accurately represent and explain the procurement process
• Prepare reports, queries, and analyses on indirect sourcing datasets
• In collaboration with other members of the Business Office, identify strategies to streamline workflow and improve efficiency.
• Act on any other requests required by the Associate Director, Assistant Vice President for Finance and Chief Operating Officer and Vice President for Finance and Administration.

QUALIFICATIONS

Bachelor’s degree and four years’ related experience required.

PREFERRED QUALIFICATIONS

• Bachelor’s Degree in a business discipline.
• Knowledge of governmental purchasing procedures, New York State Government Contracts and reporting principles preferred;
• Relevant contract negotiation experience with vendors;
• Detailed originated with strong numerical analysis, evaluation and research skills;
• Strong writing, verbal, interpersonal communications and presentation skills, including the ability to use Microsoft Office products, in particular MS Word, MS Excel
• Proficiency in using enterprise resource planning tools or relational database systems, such as CUNYFirst, and CUNYBuy or any other financial relational database systems.

• Administer appropriate sourcing activity including, but not limited to: advertising tax-levy funded contracting actions in the New York City Record and NYS Contract Reporter; determining vendor responsibility, facilitate CUNY Board of Trustee review of applicable contracts; creating contracts in the College’s procurement systems, and submitting contract documents to oversight authorities
• Draft, revise and issue solicitation documents and procurement record memoranda related to a variety of procurement approaches, including: Request for Quotes; Requests for Proposals (RFPs) and Invitation for Bids (IFBs); Negotiate with vendors based on a variety of factors, including legal terms, prices, and product and service specifications
• Work effectively individually and collaboratively with internal and external College stakeholders: the College’s academic and operations departments; other units with the Office of Finance and Business Services
• Provide training and assistance to faculty members, staff, and administrators about procurement regulations and practices, and the University’s systems such as CUNYFirst, CUNYBuy, Electronic Document Submission System and the State Financial System
• Assist in the implementation of comprehensive internal controls for any new or revised purchasing procedures
• Successfully resolve business unit concerns and inquiries to improve the Office’s overall customer service approach
• Acts as the Procurement liaison to business unit meetings and accurately represent and explain the procurement process
• Prepare reports, queries, and analyses on indirect sourcing datasets
• In collaboration with other members of the Business Office, identify strategies to streamline workflow and improve efficiency.
• Act on any other requests required by the Associate Director, Assistant Vice President for Finance and Chief Operating Officer and Vice President for Finance and Administration