FINANCE SPECIALIST- Full-time at Chautauqua Opportunities Inc

City of Dunkirk, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Jun, 26

Salary

18.81

Posted On

25 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Reconciliation, Purchase Orders, Invoicing, AccuFund, Accounts Payable, Check Runs, Credit Card Processing, Vendor Management, Treasury Management, Vehicle Tracking, Contract Management, Billing, Accounts Receivable, Audit Preparation, Microsoft Office

Industry

Non-profit Organizations

Description

Description Position Data: Title: Finance Specialist Grade: 6 Exempt Non-Exempt X Reports to: Accounting Manager Basic Function or Position Summary: Assist Finance Team, CEO and Division Directors in performing daily Accounting functions to ensure ongoing Agency Fiscal Stability. Hours per week 35: Monday - Friday 8:30am to 4:30pm. Salary $18.81 /hourly Security Clearance: N/A Requirements Position Responsibilities and Specific Duties: • Reconciles the various Savings Accounts • Assigns numbers to paper purchase orders, maintains a list of purchase orders paper and electronic and reconciles invoices to purchase orders before payment. • Monitors the purchase order and requisition modules on AccuFund for approvals and print required documentation. • Monitor the electronic purchase order log for possible closeout of purchase orders. • Prepares Agency’s A/P vouchers for payment and process A/P check runs. • Process credit card payments matching all relevant purchase orders, receiving reports and approvals from card holders. (American Express, Home Depot, Sam’s Club and Key Bank) • Reconcile payments with Customer Statements when received. • Upload check runs to KTT for Next Day Positive Pay (fraud prevention) • Prepare checks for mailing/processing. • Monitor daily for exceptions on Key Total Treasury • Track all company vehicles for registrations, insurance, lease updates. • Track NSF checks • Prepare checks for mailing/processing. • Maintain Contract MOU/MOA files and process out to Funders, Division Directors • Collect payments at MYAB for rent, Childcare, CODI Loans – daily, as needed. • Maintain postage funds in Quadient. • Maintain Journal Entry Binders in orderly fashion for ADJ/Voids/Check Runs • Prepare Sign In/Out sheets for building and non-building staff at MYAB. • Preparation/presentation of the Annual Workers’ Comp Audit • Maintain Cash Journals for COI Clearing Account. • Prepare monthly billings for Tech and Operating charges. • Prepare A/P Travel reimbursements to be entered and documents scanned into AccuFund so A/P checks can be generated. • Post receipts by contract to AccuFund including the scanning of the cash receipt backup. • Reconcile payments with claims & correcting any errors resulting in reduction or denial of payment. • Prepare deposits as needed. • Maintain positive relations with Vendors, Staff and Banks. • Reconcile cash receipts with A/R on AccuFund and in folders. • Follow up on late payment to funding sources. • Maintain A/R folders by contract. • Process charges for Postage @ MYAB building and assist other building clerks. • Assist with annual and program audits. • Maintain cash receipt log. • Reconcile cash receipt log with deposits. • Prepare ACH (Direct Deposit) payments for CACFP providers into Key Total Treasury (KTT) • Prepare, print and mail 1099s to required vendors and report to the IRS by deadlines. • Job performance incorporates integrated service delivery model while promoting self-sufficiency. • Reconcile Direct Deposits to A/R on file. • Maintain and update vendor files for insurance certificates. • Promotes agency mission. • Maintains confidentiality and complies with the code of ethics. • Maintains consistent professional customer service. • Other duties as designated by supervisor. Key Working Relationships: A. Internal: CFO, Program Accountants, Program Coordinators & Managers, Payroll and HR Staff B. External: NYS and Chautauqua County Funding Sources, Vendors and various other Funding Sources, Key Total Treasury Supervisory Scope: A. Number of staff supervised: None B. Titles supervised: None Organizational: • Adheres to all policies and procedures. • Gathers appropriate documentation and tracks outcomes. • Purchase Order list (paper and electronic) • Accounts Receivable and Accounts Payable Lists • Cash Balance Report • Vehicle Documentation • MOU/MOA and Contract files • Participates in organizational committee structures as appropriate. • Participates in organizational and divisional management systems. Knowledge, Skills Required: • Associates Degree in Business Administration/Accounting preferred; or HS Diploma with one to three years of A/P or A/R experience required. • Strong computer skills, including working knowledge of Microsoft Office • Organizational and Reporting Skills • Strong interpersonal and communication skills. • Time management skills with the ability to organize, focus, prioritize and communicate. Physical: • Ability to lift up to and including 10-25 pounds of physical effort. Special Requirements: • Must be able to provide consistent even tempered customer service at all times. • Valid Driver’s license • Reliable transportation • Works compassionately with a diverse population

Responsibilities

This role involves assisting the Finance Team, CEO, and Division Directors with daily accounting functions to maintain Agency Fiscal Stability, including reconciling savings accounts and managing purchase orders and invoices. Key duties also encompass processing Accounts Payable vouchers, managing credit card payments, preparing deposits, and maintaining various financial files and logs.