FINANCIAL ADMINISTRATOR - PAYROLL AND BENEFITS

Under the supervision of the Team Leader of Human Resources the Financial Services Administrator is responsible to provide Payroll, Benefits and General Ledger services to KSCS.
Department:

Internal Operations
Duration:

Indefinite full-time position, with a 6-month probationary period
Salary:

Starting at $30.63/hour
Schedule:

35 hrs/week; must be willing to work flexible hours as necessary

DESCRIPTION

Under the supervision of the Team Leader of Human Resources the Financial Services Administrator is responsible to provide Payroll, Benefits and General Ledger services to KSCS.
With general management supervision, independently applies learned skills and knowledge associated with the job family to complete diverse, moderately complex assignments within defined policy and according to objectives.
Processes one or more of the following: new hires, terminations, status changes, tax changes, deductions, direct deposits, time sheet data, rate changes, retroactive adjustments and special pays; maintains vacation, sick leave and worker’s compensation records; compiles reports on base and premium pay; posts entries to journals and ledgers; prepares monthly reconciliation of related accounts, prepares tax deposits and reports; generates and distributes checks; and researches and produces special reports. Assists compensation staff in data gathering for compensation survey inputs. Supports legislative audits as required.
Decisions are based on independent judgment often requiring further investigation and evaluation and are within generally defined parameters and in alignment with business objectives. Alters approach or recommends broader procedural changes to accomplish desired results. Recommendations and decisions are generally accepted as accurate and sound. Seeks consultation or guidance as needed.
Generally requires completion of a High School Diploma and 3-5 years relevant experience, or equivalent. A college/CEGEP certificate relevant to the field is usually expected. At this level, transition into a specialized or technical family may occur.

EDUCATION AND EXPERIENCE:

• DEP in: Accounting, Secretarial, etc. with two (2) years related work experience.
• Minimum high school diploma with five (5) years related work experience.

SKILLS AND REQUIREMENTS:

• Knowledge of Acc Pac and Excel, Desjardins Services and Internet.
• Excellent computer skills.
• Ability to meet deadlines commonly need to be met on Payroll day, Accounts Payable check day, at month-end and at year-end.
• Knowledge and/or experience with supervision.
• Ability to work under pressure and meet deadlines.
• Ability to multitask.
• Ability to professionally respond to inquiries from clients and or staff.
• Ability to calm situation(s) if need be.
• Ability to work independently and in a team setting.
• Ability to use discretion when handling confidential documentation.
• Strong verbal and communication skills.
• Strong interpersonal skills.
• Strong organizational skills and ability to prioritize.
• Strong mathematical skills.
• Regular work week, including some overtime on evenings and weekends.
• Moderate to high stress associated with meeting deadlines.
• Lifestyle must reflect that of a positive role model

PROVIDES ADDITIONAL AND BACK UP RESPONSIBILITIES TO THE FINANCIAL TEAM:

• May be required to print out monthly financial reports for each program.
• May be required to prepare monthly bank reconciliations for general cash accounts.
• May be required to prepare and send out final reports to funding agencies based on funding agreement report dates.
• May be required to back up the Financial Administrator for Accounts Payable and Receivable Services.
• May be required to provide purchase order numbers to the KSCS Service Areas.
• May be required to provide back up assistance to the KSCS Third Party clients.

ACCOUNTABILITY

• To provide services in a manner consistent with the terms and conditions of the employment agreement, the personnel policies, standard operating procedures and directives.
• To ensure the provision of a successful weekly payroll system.
• To ensure the provision of a successful administration of benefits service.
• To ensure the provision of effective accounts payable and receivable services.
• To ensure the provision of effective monthly reports to each program.
• To maintain confidentiality practices.