Financial Analyst/Asset Inventory Control Specialist 1 at Ohio Department of Administrative Services

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Full Time

Start Date

Immediate

Expiry Date

29 Apr, 26

Salary

0.0

Posted On

29 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Finance, Spreadsheet Software, Asset Management, Inventory Control, Data Analysis, Documentation, Communication, Problem Solving, Attention to Detail, Physical Inventory, Asset Tracking, Procurement, Reporting, Team Collaboration, Customer Service

Industry

Government Administration

Description

Works under the general direction of Department of Administrative Services (DAS), Administrative Support Division (ASD), Office of Finance (OF), Financial Reporting Unit Supervisor to: · Inspect, record, distribute, coordinate, & maintain asset inventory for the following DAS divisions: OIT, ASD, General Services, Human Resources; receives, inspect, record & distribute assets based on OF-Asset Mgt Supervisor’s direction & provide information if the assets received for these divisions do not meet purchase specifications; assign asset number & tags all acquired assets; obtain purchase orders, invoices & vouchers relating to asset acquisitions from Ohio Administrative Knowledge System (OAKS) & OF- Procurement files, & analyze information in order to set up asset records; operate personal computer to perform all asset additions, retirements, transfers, & cost adjustment transactions in OAKS Asset Management module (AM); verify accuracy of asset information in OAKS AM (e.g., funding information, asset Profile ID, asset cost, asset custodian, asset activity dates, asset useful life). Prepare internal asset logs; maintain complete & accurate files of all asset transactions & supporting documentation. Track movement of equipment in DAS storage rooms; check out & ensure the return of shared equipment. Operates motor vehicle to travel to various in & out of state locations to inspect & physically inventory equipment. · Perform physical inventory of assets on a biennial basis, to include confirming the physical existence, physical condition & continued use of assets that are recorded in OAKS AM; verifying ownership of assets found but not recorded in OAKS AM; performing due diligence research on missing assets; completing spreadsheets & schedules to document completion of the physical inventory. · Employee is subject to an alternative schedule with periodic adjustments to accommodate travel requirements for customers. Facilitate division’s asset movement by serving as point-of-contact & liaison between movers & division staff during relocations of offices/units/divisions; assist in ensuring the safe transport, completeness & accuracy of asset transfers & recording from one location to another. -Monitor assigned divisions’ asset movement & activities in coordination with the asset custodian & division management (e.g., may lift, push, pull or move up to 30 lbs.); coordinate salvage disposal of surplus, obsolete & worn out assets upon approval by OF-Asset Supervisor & division management (e.g., schedule salvage pick-ups, complete Surplus Property Turn-In form) & obtain approval for surplus method & submission of surplus form & surplus assets to DAS State Surplus. · Works on special assignments & performs other related miscellaneous duties: attends meetings; participates in training sessions & educational seminars; assists in preparation & updating of DAS asset management policies & procedures & other written memorandums. · Assists agency manager in completion of Statewide Allocation Plan (SWCAP) with regard to assets & depreciation reporting requirements & updates; assists with preparing the annual inventory certification. Examine &/or analyzes accounting records, financial statements or other financial reports spreadsheets for example OAKS Payable (AP) to Asset Mgt (AM) comparison report to ensure all records are set up & all information is correct (e.g., Chartfields, cost, useful life, etc.). Assist with COPS reporting & asset entry. All other financial reporting as requested. 30 mos. exp. or 30 mos. trg. in accounting &/or finance to include an intermediate level of experience in spreadsheet software. -Or completion of undergraduate core program in business administration, accounting, finance or related field; 6 mos. exp. or 6 mos. trg. in accounting &/or finance to include an intermediate level of experience in spreadsheet software. -Or 12 mos. exp. as Financial Associate, 66561. -Or equivalent of Minimum Class Qualifications for Employment noted above. NOTE: Successful completion of the Fiscal Academy may be substituted for 4 mos. of required accounting/fiscal experience referenced in this portion of the minimum qualifications. Job Skills: Accounting and Finance

Responsibilities

The Financial Analyst/Asset Inventory Control Specialist is responsible for inspecting, recording, and maintaining asset inventory for various divisions within the Department of Administrative Services. This includes performing physical inventories, tracking asset movements, and assisting with financial reporting and asset management policies.