Financial Analyst at Ohio Department of Administrative Services

, , -

Full Time

Start Date

Immediate

Expiry Date

28 Apr, 26

Salary

69722.0

Posted On

28 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting Transactions, Purchasing Transactions, Financial Analysis, Compliance, OAKS System, Fund Encumbrance, Expenditure Tracking, Contract Review, Payment Processing, Transaction Investigation, Records Management, Spreadsheet Software, Federal Funding, Fiscal Reporting, Audit Preparation

Industry

Government Administration

Description

In this role, you’ll support the agency’s financial operations by reviewing, processing, and tracking accounting and purchasing transactions in the Ohio Administrative Knowledge System (OAKS). Your work helps ensure agency funds are spent correctly, coded accurately, and in compliance with state and federal rules. What You’ll Do Day to Day Review and analyze accounting records, financial statements, and other financial reports to ensure accuracy, completeness, and compliance with reporting and procedural standards. Examine transactions before they are entered into OAKS, including purchase orders, requisitions, commitments, vouchers, and payment card transactions. Encumber funds for agency expenses and track expenditures by the appropriate fund, program, or area. Review purchasing and accounting documents submitted by agency staff to confirm all required information and approvals are included. Ensure required purchasing documentation (such as applicable government purchasing requirements) is accurate and complete. Determine the correct accounting codes for spending requests based on the relationship of the purchase to agency programs and funding sources, including federal funding (FFP). Review contracts (e.g., personal service, maintenance, and subsidy contracts) to ensure they comply with DCY, Office of Budget and Management (OBM), and federal rules and regulations. Monitor open purchase orders, review monthly activity, prepare monthly balance reports, and advise when balances should be released or adjusted. Review and process changes to purchase order coding as needed. Payment & Transaction Processing Process, review, and record expenditure transactions in OAKS. Investigate rejected payment card transactions, identify issues, make corrections, and reprocess payments. Compare payment card transactions in OAKS to supporting documentation to ensure accuracy. Review daily payment card activity for compliance and correctness. Check account balances and work with fiscal staff to resolve transaction rejections related to chartfield or coding issues. Collaboration & Communication Work closely with program staff, purchasing staff, cash management, OBM, DAS, vendors, and payment cardholders to resolve issues and ensure timely payment processing. Respond to inquiries regarding the status of encumbrances, purchase orders, and payments. Assist in resolving problems with encumbering documents, vouchers, and other financial records. Records Management Maintain vendor documentation in OAKS for payment processing. Maintain contract files and supporting documentation for audit and compliance purposes. Review hard-copy and electronic files to locate missing or incomplete coding information when needed. Pay Information Unless required by legislation or union contract, starting salary will be step 1 of the salary range associated with this position. New hires advance to the next step in the range after 6 months and annually thereafter. Based on collective bargaining and legislative activity, there may be cost of living increases awarded annually. Additional longevity supplements begin after 5 years. The current wage progression for this position is in the table below. Months of Employment At Hire 6 months 18 months 30 months 42 months 54 Months 66 Months Pay Range OCSEA/ 30 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Hourly $25.77 $26.76 $27.92 $29.22 $30.55 $31.88 $33.52 Annual $53,602 $55,661 $58,074 $60,778 $63,544 $66,310 $69,722 Background Check Information The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration. Status of posted positions You can check the status of your application online be signing into your profile and clicking the “My Jobpage” tab to view completed submissions and submission details. If you have questions other than your applications status, please direct them to DCY.HumanResources@childrenandyouth.ohio.gov. 30 mos. exp. or 30 mos. trg. in accounting &/or finance to include an intermediate level of experience in spreadsheet software. -Or completion of undergraduate core program in business administration, accounting, finance or related field; 6 mos. exp. or 6 mos. trg. in accounting &/or finance to include an intermediate level of experience in spreadsheet software. -Or 12 mos. exp. as Financial Associate, 66561. -Or equivalent of Minimum Class Qualifications for Employment noted above. NOTE: Successful completion of the Fiscal Academy may be substituted for 4 mos. of required accounting/fiscal experience referenced in this portion of the minimum qualifications.

Responsibilities

This role involves supporting financial operations by reviewing, processing, and tracking accounting and purchasing transactions within the Ohio Administrative Knowledge System (OAKS) to ensure correct spending and compliance with state and federal rules. Key duties include analyzing financial records, examining transactions before entry, encumbering funds, reviewing contracts, and processing payments.