Financial Associate (Business/ Cashier Office)- 20029638 at Ohio Department of Administrative Services

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Full Time

Start Date

Immediate

Expiry Date

10 Mar, 26

Salary

0.0

Posted On

10 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Finance, Data Entry, Attention To Detail, Time Management, Teamwork, Customer Focus, Clerical Tasks, Inventory Control, Mathematical Accuracy, Vouchers Processing, Invoice Validation, Financial Reporting, Document Preparation, Reconciliation, Communication

Industry

Government Administration

Description

What You’ll Do: This position works under immediate supervision and requires some knowledge of accounting systems and procedures • Performs data entry chartfield coded Request to Purchases into OAKS • Processes vouchers in OAKS for EDI, payment card, capital payments and 5%25 of other assigned vouchers • Submits assigned invoices with attached supporting documentation to Ohio Shared Services (OSS) for processing the OAKS voucher (e.g., OAKS, Excel Spreadsheet, Word) • Prepares local funds for voucher payments • Validates all types of vouchers for management approval • Validations of invoices include but are not limited to: determines accuracy, remittances and validity of invoices, and prepares vouchers for invoice payments or disbursement of funds • Verifies mathematical accuracy, quantity of goods purchased and received, purchase price, applicable discounts, and freight charges • Reconciles discrepancies • Verifies appropriation sources • Matches invoices to delivery receipts and purchase orders • Places invoices in recaps, determining total amount of recap and voucher numbers • Verifies accuracy of money remitted • Forwards invoices to appropriate divisions prior to processing the voucher for approval • Obtain all types of receivers through electronic signature approval, email, signed invoices • Examines and verifies invoice calculations, delivery receipts and other supporting documentation • Utilizes resources to validate all types of invoices (e.g., retrieves data from OAKS FIN, CACTAS or other files and ledgers) information for financial reports • Prepares bi-weekly, monthly, quarterly and/or annual reports on accounts maintained • Posts, updates and balances ledgers and journals to include internal accounts for local funds, all types of purchase orders and encumbrance documents, transfers, cancellations, and vouchers payable • Posts receipts and balances accounts on daily/weekly/monthly basis • Reconciles internal accounts • Verifies management approval of the voucher through OAKS and/or local funds. • Performs variety of related clerical tasks (e.g., opens and sorts mail) • Composes and edits correspondence relative to assigned work • Maintains files • Operates equipment to generate typed reports and correspondence • Answers telephone inquiries • Greets customers • Responds to or refers complaints • Answers general inquiries within established guidelines) • Completes forms (e.g., purchase orders) and inventory levels and activity reports • Handles inventory control and asset depreciation. • Attends meetings and trainings • Assists other financial associates as directed by supervisor • Works on special projects and committees • Performs other duties as assigned. Selection devises, proficiency testing and/or assessment may be used to determine if an applicant meets and is proficient I the minimum qualifications for this position. 18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software. -Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software. -Or completion of associate core program in business administration, accounting, finance or related field. -Or equivalent of Minimum Class Qualifications for Employment noted above. Job Skills: Accounting and Finance, Payroll/Benefits Administration, Analyzation, Attention to Detail, Time Management, Teamwork, Customer Focus

Responsibilities

The Financial Associate is responsible for processing vouchers, validating invoices, and preparing reports on accounts. They also perform data entry and various clerical tasks to support the financial operations.