Financial Associate at Ohio Department of Administrative Services

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Full Time

Start Date

Immediate

Expiry Date

15 Jan, 26

Salary

0.0

Posted On

17 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Finance, Spreadsheet Software, Data Entry, Payroll Processing, Reconciliation, Financial Reporting, Vendor Management, Customer Service, Office Administration, Asset Management, Mathematical Accuracy, Document Verification, Revenue Recording, Transaction Processing, General Office Duties

Industry

Government Administration

Description

1a. Prepares, compiles & verifies statistical, financial, accounting or auditing data, reports & tables related to accounts payable & accounts receivable:  Enters transactions (e.g., vouchers, requisitions, ISTVs) & submits for approval  Receives & records revenue (e.g., cash, checks, credit/debit, ACH), invoices, vouchers & supporting documentation  Codes documents according to agency procedures  Verifies accuracy of data & revises any errors (i.e., checks figures, postings, reports & documents for correct entry, mathematical accuracy, & proper codes)  Prepares revenue deposits by compiling data, verifying & balancing receipts, & sending cash, checks, or other forms of payment to banks  Matches purchasing documents with invoices & receiving documents, & records necessary information  Keeps financial records using journals & ledgers or computers  Processes stop, lost & stale-date payments  Enters payment card transactions according to agency procedures  Records & analyzes information using spreadsheets, databases, &/or accounting software  Performs calculations & produces documents using 10-key calculators, computers, & multi-purpose workcentres  Conducts basic reconciliation or notes & reports discrepancies found in records (e.g., payroll, lock boxes, deposits)  Prepares pre-processing forms for OSS  Verifies vendor transactions are coded appropriately to capture data for State initiatives/programs (e.g., MBE/ EDGE, Community Resource Program) &/OR 1b. Performs payroll activities:  Reviews timesheets to detect & resolve payroll discrepancies  Processes paperwork for new employees (e.g., I-9, benefit enrollment forms) & enters employee information into the payroll system  Verifies attendance, hours worked, & pay adjustments, & posts information onto designated records  Records employee information (e.g., exemptions, transfers, & resignations) to maintain & update payroll records  Reconciles leave time (e.g., vacation, personal & sick leave) for employees  Compiles employee time & payroll data from timesheets & other records 2. Performs other related accounting duties:  Contacts customers to obtain or relay account information  Accesses computerized financial information to answer general questions as well as those related to specific accounts  Performs general office duties (e.g., files; answers telephones; handles routine correspondence)  Balances petty cash (e.g., reconciles receipts & cash to authorized level; prepares documents to support replenishment of cash)  Makes travel arrangements for staff  Enters, reconciles & maintains asset records in asset management system (e.g., labels new asset; completes surplus reports)  Contacts prospective vendors to establish in OAKS & agency system or modifies vendor information 18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software. -Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software. -Or completion of associate core program in business administration, accounting, finance or related field. -Or equivalent of Minimum Class Qualifications for Employment noted above. Job Skills: Accounting and Finance

Responsibilities

The Financial Associate prepares, compiles, and verifies financial data related to accounts payable and receivable. They also perform payroll activities and other related accounting duties.