Financial Associate at Ohio Department of Administrative Services

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Full Time

Start Date

Immediate

Expiry Date

05 Feb, 26

Salary

0.0

Posted On

07 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Finance, Spreadsheet Software, Data Verification, Record Keeping, Payroll Processing, Customer Service, Office Duties, Financial Reporting, Reconciliation, Vendor Management, Data Analysis, Document Preparation, Cash Management, Asset Management, Collaboration

Industry

Government Administration

Description

About Us: The Ohio Department of Developmental Disabilities (DODD) is a trauma informed care agency. We offer a state-wide system of supportive services that focus on ensuring health and safety, supporting access to community participation and increasing opportunities for meaningful employment. The Northwest Ohio Developmental Center is located in the Northwest region of Ohio. Northwest Ohio Developmental Center (NODC) is an all adult facility located in Toledo. DODD Vision Statement: An integrated system that helps and empowers people to live their best life. DODD Mission Statement: The Ohio Department of Developmental Disabilities is committed to improving the quality of life for Ohioans with developmental disabilities and their families, wherever they chose to live, work, and spend their day. DODD Core Values: Kindness & Empathy - All interactions are based on genuine care and concern for all involved. We listen to those we serve, our partners and each other. - Collaboration - We engage with each other and our partners with openness and trust. - Transparency - We are accessible and visible in our business practices. - Quality Innovation - The services we deliver are value-added and promote excellence. - Inclusiveness - Cultivate an environment that embraces diversity and ideas at every level of interaction. Our systems and processes are designated to ensure that every person is treated equally and every voice is heard fairly. - Accountability - We conduct ourselves professionally and will manage taxpayer dollars responsibly. Job Duties Prepares, compiles & verifies statistical, financial, accounting or auditing data, reports & tables related to accounts payable & accounts receivable: Enters transactions (e.g., vouchers, requisitions, ISTVs) & submits for approval Receives & records revenue (e.g., cash, checks, credit/debit, ACH), invoices, vouchers & supporting documentation Codes documents according to agency procedures Verifies accuracy of data & revises any errors (i.e., checks figures, postings, reports & documents for correct entry, mathematical accuracy, & proper codes) Prepares revenue deposits by compiling data, verifying & balancing receipts, & sending cash, checks, or other forms of payment to banks Matches purchasing documents with invoices & receiving documents, & records necessary information Keeps financial records using journals & ledgers or computers Processes stop, lost & stale-date payments Enters payment card transactions according to agency procedures Records & analyzes information using spreadsheets, databases, &/or accounting software Performs calculations & produces documents using 10-key calculators, computers, & multi-purpose workcentres Conducts basic reconciliation or notes & reports discrepancies found in records (e.g., payroll, lock boxes, deposits) Prepares pre-processing forms for OSS Verifies vendor transactions are coded appropriately to capture data for State initiatives/programs (e.g., MBE/ EDGE, Community Resource Program) &/OR 1b. Performs payroll activities: Reviews timesheets to detect & resolve payroll discrepancies Processes paperwork for new employees (e.g., I-9, benefit enrollment forms) & enters employee information into the payroll system Verifies attendance, hours worked, & pay adjustments, & posts information onto designated records Records employee information (e.g., exemptions, transfers, & resignations) to maintain & update payroll records Reconciles leave time (e.g., vacation, personal & sick leave) for employees Compiles employee time & payroll data from timesheets & other records Performs other related accounting duties: Contacts customers to obtain or relay account information Accesses computerized financial information to answer general questions as well as those related to specific accounts Performs general office duties (e.g., files; answers telephones; handles routine correspondence) Balances petty cash (e.g., reconciles receipts & cash to authorized level; prepares documents to support replenishment of cash) Makes travel arrangements for staff Enters, reconciles & maintains asset records in asset management system (e.g., labels new asset; completes surplus reports) Contacts prospective vendors to establish in OAKS & agency system or modifies vendor information 18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software. -Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software. -Or completion of associate core program in business administration, accounting, finance or related field. -Or equivalent of Minimum Class Qualifications for Employment noted above. Job Skills: Accounting and Finance

Responsibilities

The Financial Associate prepares and verifies financial data related to accounts payable and receivable, ensuring accuracy and compliance with agency procedures. They also handle payroll activities, maintain financial records, and perform general office duties.