Financial Associate - State Printing & Mail Services at Ohio Department of Administrative Services

, , -

Full Time

Start Date

Immediate

Expiry Date

06 May, 26

Salary

0.0

Posted On

05 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Finance, Customer Service, Data Entry, Problem Solving, Spreadsheet Software, Microsoft Office, OAKS, OhioBuys, Invoice Processing, Financial Reporting, Attention to Detail, Communication, Analytical Skills, Record Keeping, Technical Accuracy

Industry

Government Administration

Description

What you'll do: Prepares, compiles & verifies statistical, financial, accounting or auditing data, reports & tables related to accounts payable & accounts receivable &/or perform payroll activities Prepares detailed encumbering & payment documentation Enters account data into OAKS Reviews & analyzes invoices to ensure accuracy, proof of delivery & compliance with terms/conditions of state term contract & technical accuracy as specified by State Printing Compares amounts billed against purchase orders & state term contracts Verifies spending limits Creates requisition invoices in OhioBuys Recommends approval or disapproval of invoices (e.g., returns disapproved invoices to vendors for correction) Maintains computer files (e.g., using personal computer & MS Outlook, Word, Excel, Adobe, CPC application) & electronic copy filing systems for all documents processed Acts as initial customer service contact (e.g., receive, investigate, research &/or resolve issues); presents at user group meetings Maintains records of voucher activity Contacts State Accounting/OBM to resolve OAKS & OhioBuys issues Uses personal computer & related software/applications (e.g., OAKS, MS Word, Excel, Adobe) to approve invoices in OAKS Records data entry on posting sheets in Excel Updates invoice history into job tracking system Maintains suspense files on all incoming invoices & jobs in process & creates correspondence as necessary Prepares monthly & annual financial/management & budgetary reports: compiles, organizes & manipulates data for reports that detail disbursements, allotments & cash balances Analyzes & reviews data compilations to determine accuracy & consistency of system balances Maintains appropriate archives of reports in print & computer media Performs daily problem solving duties: contacts fiscal officers to resolve problems in OAKS coding Responds to customer service requests by telephone & email Performs other job related activities as assigned. Minimum Qualifications: 18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software. -Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software. -Or completion of associate core program in business administration, accounting, finance or related field. -Or equivalent of Minimum Class Qualifications for Employment noted above. Job Skills: Accounting and Finance Knowledge: State accounting system (OAKS & OhioBuys);* Accounting practices & procedures Agency policies & procedures* Skill: Operation of a personal computer & related software (e.g., Microsoft Office Suite, Excel, Adobe, CPC application & database*) Operation of calculator, telephone, copier & fax machine. Abilities: Carry out detailed but basic written or oral instructions Understand & solve accounting problems Apply principles to solve practical, everyday problems Count, do basic addition & subtraction Read, comprehend & record figures accurately Copy materials accurately & recognize grammatical & spelling errors Prepare meaningful, concise & accurate reports Work alone on most tasks Ask probing & closed ended questions to gain specific information Listen actively to customer issues Define problem & offer appropriate resolution Provide courteous & friendly customer service Speak in public meetings & in front of groups

Responsibilities

The Financial Associate prepares and verifies financial data related to accounts payable and receivable, ensuring accuracy and compliance with state contracts. They also maintain records, analyze invoices, and provide customer service support.