Financial Manager
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Job Summary
The Financial Manager reports to the Department Head and has a dotted-line reporting relationship to the Associate Dean, Finance and Administration/CFO for SEAMO for all financial reporting related to SEAMO activities. The Department of Medicine has a sizeable and complex budgetary structure made up of various sources of funding: SEAMO, University, Research and Other Revenue. The incumbent plays a critical role in the financial administration of the department and in advising the Head on financial matters that affect the strategic initiatives and direction of the department.
The incumbent is responsible for managing the day-to-day financial operations of the Department of Medicine which includes monitoring the Department’s SEAMO, University, Research and Other Revenue accounts. The incumbent is responsible for planning, drafting and monitoring the department’s SEAMO, University, and Other Revenue budgets. This includes, but is not limited to, the preparation of quarterly financial reports; support to the Chair of the department’s Resources Committee navigating issues that arise from SEAMO decisions related to accountability and other SEAMO directed activities; and monitoring of research accounting activities in the department. The incumbent will participate in medium and long term strategic planning for the department.
Job Description

REQUIRED QUALIFICATIONS:

• Undergraduate degree in business administration plus an accounting designation or enrolment in a professional accounting programme at a senior level.
• Several years experience in an organizationally relevant environment, preferably in a health sciences setting.
• Demonstrated knowledge of standard accounting practises, proven budget management skills and account administration experience. Outstanding attention to

detail

• Knowledge of university structure, financial policies and administrative systems (i.e PeopleSoft).
• Knowledge of Queen’s, policies, procedure and processes will be considered an asset.
• Consideration will be given to an equivalent combination of education and experience.

SPECIAL SKILLS:

• Excellent interpersonal and communication skills.
• High degree of initiative and ability to work independently.
• Ability to work well under pressure and to respond to tight deadlines and conflicting priorities.
• Proven ability to maintain confidentiality with highly sensitive data, for example physician compensation, SEAMO related information arising from the accountability measures in the area of clinical, research & education.
• Strong organizational and financial management skills as demonstrated by enrolment in a professional accounting programme at a senior level.
• Ability to work with complex software and run a wide range of queries with a corresponding ability to interpret the results.
• Ability to generate analyses and financial reports using data from financial accounting systems. Ability draft policies/proposals, present reports/findings
• Demonstrated analytical and research skills to support on-going programs and to assist with the development of strategic directions.
• Investigative, research, analytical and problem solving skills
• Ability to present the Department’s financial state clearly to large audiences of physicians and administrators with varying levels of financial sophistication.
• Excellent judgment and discretion when making decisions and recommendations about the financial administration of the department.
• Flexibility in working hours to accommodate fluxes in the financial cycle.

SKILLS

• Attention To Detail
• Budgeting
• Communications
• Financial Analysis

• Oversees the day-to-day financial operations of the department; provides the Head and the Chair of the resources committee with all necessary financial information required for strategic and workforce planning purposes and provides advice and recommendations on financial matters. Participates in medium and long term strategic planning for the department including modeling various plans for staffing. Recommends implementation plans and strategies.
• Prepare and analyze complex budget proposals in support of the SEAMO, University, and Other Revenue budget process, present the proposals to the Head and Chair of the Resources Committee before submission.
• Prepare quarterly variance reports for University, SEAMO and Other Revenue accounts for review with the Head before submission;
• Coordinates and analyses financial data as it applies to SEAMO on matters such as accountability, physician compensation, education and research deliverables.
• Process a range of financial transactions (example, journal entries, cheque requisitions) and reconciliation of various departmental accounts.
• Perform financial and accounting duties, including processing financial transactions

and overseeing account management of research projects. The incumbent will provide guidance and ensure compliance with university and funding agency policies.

• Responsible for the implementation and maintenance of financial system controls to ensure financial processes, reporting and position of the Department are maintained.
• Undertakes special projects assigned by the Head and/or the Chair of the Resources Committee. This may include data and/or market analysis, process changes, and recommendations based on analysis.