Position Summary: The Financial Officer is responsible for the daily maintenance of our financial accounting systems and for the processing of all financial transactions related to the Village and its water utility.
About the Village of Port Williams: The Village of Port Williams is an incorporated Village under the Municipal Government Act (MGA). Overall Village operations are directed by a Village Commission with daily oversight duties assigned to the CAO/Clerk. The Village operates several public services including a water utility, parks and recreation services, wastewater collection, sidewalks, a community centre, and a volunteer fire department. The Village employs a small staff who work collaboratively as a team. Due to the scale of the village, the staff members work closely with their colleagues and support each other as needed.
Qualifications and Experience: Preference will be given to candidates who have a post-secondary degree in a related field (e.g. accounting, finance, public administration). The ideal candidate will have at least five years of experience as a bookkeeper, accountant, or similar role with a strong focus on the daily maintenance of an accounting system.
Candidates who are offered the position will also be expected to complete of a criminal background and vulnerable sector check as well as reference checks.

In your resume / cover letter please demonstrate how you posses the following professional competencies:

• Strong accounting and financial management skills
• High level of attention to detail
• Experience implementing financial controls
• Experience working to policy, regulations, and standards
• Experience using accounting software (preference may be given to candidates with familiarity to Adagio Accounting, PayDirt Payroll, and Sensus Field Logic / Auto Read).
• Experience using the Microsoft office suite / MS365 (word, excel, outlook, etc.)

Accounting and financial oversight

• Maintain the Village and Water Utility’s financial management system (Adagio Accounting Software) daily to ensure accurate bookkeeping
• Implement accounting controls, including regular system reports, to ensure the reliability of financial information
• Ensure timely and accurate payment of financial obligations
• Ensure that purchases are made in accordance with purchasing policies and procedures
• Manage general accounting procedures to ensure proper posting of transactions and timely closing of the books in accordance with generally accepted accounting practices
• Aid in managing grant funding from the application stage, to claims, and final reporting
• Recurring financial tasks (e.g. insurance prepaids, interfund balance checks, bank reconciliation, deposits, balance petty cash, HST claims , rebates, expense reports etc.)
• Prepare and present a monthly financial reports to the Village Commission and staff
• In collaboration with the CAO draft the annual operating budgets for the Village and the Water Utility. Prepare the annual capital expense plans for the Village and Water Utility
• Track capital project expenses and ensure the appropriate allocation of capital and reserve funds to projects
• Prepare the quarterly water meter-reading route, receive the water meter readings from the Public Works Department, and facilitate the creation of water invoicing for distribution to customers in collaboration with the Administrative Assistant

Payroll and Benefits:

• Prepare payroll and confirm accuracy of payroll deductions
• Calculate and submit monthly employee benefit deductions to the Municipality of the County of Kings, submit Workers Compensation payments, submit payroll deductions to the Receiver General.
• Prepare annual tax submissions (T4, T4A, etc.)

The Village of Port Williams supports a diverse and inclusive workforce and promotes equal opportunities for all individuals, including those from designated groups: Aboriginal peoples, African Nova Scotians, other racially visible persons, persons with disabilities, and women in under-represented occupations.
Job Types: Full-time, Permanent
Pay: $50,000.00-$60,000.00 per year

Benefits:

• Casual dress
• Company pension
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Work Location: In person
Application deadline: 2025-08-17
Expected start date: 2025-09-2