Financial Operations Coordinator at Stem School Highlands Ranch

Highlands Ranch, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Aug, 26

Salary

80000.0

Posted On

30 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Accounts Receivable, Budget Monitoring, Financial Reporting, Purchasing Compliance, Microsoft Excel, Financial Coding, Audit Preparation, Vendor Communication, Internal Controls, Process Improvement, Time Management, Problem Solving, Financial Software, Customer Service, Records Management

Industry

Description

Position Overview: The Financial Operations Coordinator supports the daily financial operations of the organization through the accurate processing, tracking, and coordination of purchasing, accounts payable, accounts receivable, and financial records. This role works collaboratively within the Finance Department to ensure efficient workflows, strong customer service, timely processing, and accurate financial data management. This position exercises independent judgment and discretion in the application of organizational finance procedures, purchasing compliance, budget monitoring, workflow prioritization, and operational decision-making in support of the organization’s financial operations. The ideal candidate is highly organized, detail-oriented, collaborative, adaptable, and comfortable working in a fast-paced educational environment with multiple priorities and deadlines. Position Requirements: As a Financial Operations Coordinator, you will be expected to: Financial Operations: Review, evaluate, and coordinate financial transactions including invoices, purchase orders, reimbursements, deposits, and payment requests to ensure compliance with organizational policies, budget parameters, internal controls, and operational priorities. Coordinate and oversee accounts payable and accounts receivable workflows, identifying discrepancies, resolving issues, and ensuring compliance with financial procedures and operational timelines. Review and analyze credit card transactions and supporting documentation to ensure accurate financial coding, policy compliance, appropriate approvals, and budget alignment. Maintain oversight of financial records, supporting documentation, and documentation control practices to support operational accuracy, compliance, and audit readiness. Monitor departmental budgets, identify variances or spending concerns, and communicate recommendations to leadership regarding budget compliance and operational impacts. Exercise discretion in reviewing financial transaction accuracy, coding integrity, supporting documentation, and compliance with organizational financial procedures prior to system approval and processing. Support month-end and year-end financial close processes Assist with audit preparation and documentation requests Support the optimization, implementation, and continuous improvement of financial systems, workflow processes, and operational controls. Provide guidance and training to staff regarding purchasing procedures, financial workflows, and compliance expectations. Analyze financial and operational workflows to identify inefficiencies, recommend process improvements, strengthen internal controls, and support effective organizational decision-making. This position plays a key role in supporting organizational financial operations through the exercise of independent judgment, operational coordination, compliance oversight, and continuous process improvement initiatives. Purchasing & Workflow Coordination: Support purchasing workflows and vendor communication Independently review purchasing and financial transactions for compliance with organizational policies, budget availability, internal controls, and procurement procedures, escalating concerns or discrepancies as appropriate. Assist staff with purchasing procedures and finance-related questions Monitor workflow queues and ensure timely completion of assigned tasks Maintain and oversee financial documentation systems and records retention practices to support operational efficiency, compliance, and audit readiness. Exercise independent judgment in prioritizing workflow activities, resolving operational finance issues, and determining when transactions or concerns require escalation to leadership. Collaboration & Customer Service: Provide excellent customer service to staff, vendors, families, and stakeholders Collaborate with Finance Department team members to ensure operational continuity Participate in cross-training efforts to support departmental flexibility and efficiency Assist with process improvement initiatives and operational efficiencies Maintain confidentiality regarding financial and personnel information Systems & Compliance: Utilize financial software systems and spreadsheets effectively Support compliance with organizational policies, internal controls, and financial procedures Assist with maintaining accurate records for audits and reporting requirements Support implementation and ongoing optimization of financial systems and processes Interpret and apply organizational finance, purchasing, budgeting, and internal control policies in daily operational decision-making. Qualifications Required: Associate’s degree required; Bachelor’s degree in Accounting, Finance, Business, or related field preferred. Equivalent combination of education and progressively responsible financial operations experience required. Minimum of 2 years of experience in finance, accounting, bookkeeping, purchasing, or administrative operations Strong organizational and time management skills Strong attention to detail and accuracy Proficiency in Microsoft Office, particularly Excel Ability to manage multiple priorities and meet deadlines Strong written and verbal communication skills Ability to maintain confidentiality and professionalism Ability to work collaboratively within a team environment Strong problem-solving and organizational skills Ability to adapt to changing priorities and operational needs Ability to communicate effectively with staff and vendors Commitment to accuracy, efficiency, and customer service Ability to learn and improve financial systems and processes Qualifications Preferred: Experience in school finance or public sector finance Experience with financial management or ERP systems Accounts payable and purchasing experience Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferred Essential Physical Requirements: This position primarily operates in an office environment and may require prolonged periods of sitting, computer work, and occasional lifting of files or office materials. Schedule: Day shift Monday to Friday This position will be open until filled, but will not be open past: June 30, 2026 #SJ2025

Responsibilities

The coordinator manages daily financial operations, including the processing of invoices, purchase orders, and financial records. They ensure compliance with organizational policies and support month-end and year-end closing processes.