Financial Operations Specialist (Payroll and Billing) at Maxana

, , Mexico -

Full Time

Start Date

Immediate

Expiry Date

07 May, 26

Salary

0.0

Posted On

06 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

ADP Payroll, QuickBooks, Excel, Payroll Management, Invoicing, Financial Operations, Attention to Detail, Organizational Skills, Process Improvement, Reporting, Data Reconciliation, Timekeeping, Billing, Contract Management, Revenue Tracking, Problem Solving

Industry

Information Technology & Services

Description

Financial Operations Specialist (Payroll & Billing) Location: Remote Company: Maxana About Us Maxana is a fast-growing technology consulting and staffing firm that supports enterprise clients with engineering talent. Behind every successful placement is strong operational execution — and that’s where you come in. We’re hiring a detail-obsessed Financial Operations Specialist to own payroll accuracy, invoicing integrity, and financial back-office processes that keep our consultants paid and our clients billed correctly. If you love clean numbers, organized systems, and catching mistakes before anyone else sees them — you’ll thrive here. What You’ll Do You’ll be the backbone of our financial operations. Payroll & Timekeeping Run and manage payroll in ADP Collect, validate, and reconcile consultant timesheets Audit hours, pay rates, and approvals for 100% accuracy Ensure on-time payments for contractors and employees Resolve payroll discrepancies quickly and professionally Billing & Invoicing Generate accurate customer invoices in QuickBooks Match timesheets to contracts and billing terms Verify rates, hours, and client-specific requirements Track invoice status and assist with follow-ups Prevent revenue leakage and billing errors Operations & Reporting Maintain organized financial records and documentation Reconcile payroll and invoicing data weekly/monthly Create reports for leadership (hours, revenue, margins, etc.) Improve processes and automate wherever possible Serve as the go-to person for payroll or billing questions Must-Have (non-negotiable) Deep, hands-on ADP payroll experience Expert-level QuickBooks (invoicing, reporting, reconciliation) Strong proficiency in Excel 2–5+ years in payroll, accounting ops, or financial operations Extreme attention to detail (you naturally double-check everything) Comfortable working with numbers all day Highly organized and process-driven Able to work independently with minimal oversight Fully Remote Work Competitive Pay Working for an industry leading, tech forward company Flexible Hours

Responsibilities

You will manage payroll and timekeeping, ensuring accuracy and on-time payments for contractors and employees. Additionally, you will handle billing and invoicing, generating accurate customer invoices and tracking their status.