Financial & Payroll Officer

at  University of Toronto

Date Posted: 09/17/2024
Req ID: 39747
Faculty/Division: Faculty of Arts & Science
Department: Dept of Astronomy and Astrophysics
Campus: St. George (Downtown Toronto)
Position Number: 00022005

ABOUT US:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

ESSENTIAL QUALIFICATIONS:

• Advanced College Diploma (3 years) in Accounting or an acceptable combination of equivalent experience.
• Minimum three years of demonstrable experience in the financial administration of operating and grant accounts.
• Experience in processing purchasing orders in CAD and foreign currency
• Experience using a range of enterprise systems including: FIS, HRIS, Usource, ERDD, MS Outlook, Excel, Sharepoint, OneDrive.
• Experience working with digital files; maintaining digital filing system and uploading documents in SAP in a paperless office.
• Experience with processing payroll; liaising with internal & external contacts to resolve payroll and/or HRIS processing issues
• Experience processing accounts payable/receivable, payroll, and expense claims according to the University Guide to Financial Management and HR policies.
• Experience monitoring, recording, reconciling and/or reporting on funding accounts for grants and operating accounts
• Experience verifying that supporting documentation of all FIS and HRIS entries are attached to financial records before processing.
• Experience handling sensitive and/or confidential information.
• Experience identifying and resolving individual financial and payroll discrepancies
• Experience liaising with internal and external contacts to facilitate purchasing and/or procurement processes
• Keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements
• Strong attention to detail with the ability to identify, analyze, and resolve discrepancies

LIVED EXPERIENCE STATEMENT

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position

YOUR RESPONSIBILITIES WILL INCLUDE:

• Applying the generally accepted accounting principles to all financial tasks
• Monitoring, recording, reconciling and/or reporting on trust accounts
• Preparing and/or processing journal entries
• Generating standard financial reports
• Processing expense reimbursements
• Keeping well-informed on key University and sponsor policies and trends
• Identifying and resolving individual financial discrepancies
• Liaising with clients and vendors to resolve minor complaints and address issues

TO BE SUCCESSFUL IN THIS ROLE YOU WILL BE:

• Accountable
• Diligent
• Efficient
• Meticulous
• Organized
• Proactive
• Problem solver
• Resourceful