Financial Project Assistant at Arcadis

Houston, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Mar, 26

Salary

85000.0

Posted On

23 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Administration, Financial Management, Contract Administration, Budget Monitoring, Project Performance Evaluation, Forecasting, Invoicing, Accounts Receivable Management, Communication Skills, Mentoring, Excel, Outlook, Word, Proofreading, Research Skills

Industry

Professional Services

Description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together. Role description: Arcadis is seeking a Project Administrator in our Houston, TX office to support a major key account with project administration/financial project assistance for multiple project managers. The successful candidate must be interested in learning from Project Managers, must be well organized and professional, able to interface/communicate with internal team members on tasks and projects, able to meet multiple and simultaneous deadlines, and able to work both on teams and independently. Within the role, the successful candidate will also be asked to mentor junior staff. This position provides a wide variety of administrative, financial and staff support services at a team level. The position performs multiple related tasks and applies administrative procedures to resolve problems which may be non-routine in nature. Role accountabilities: The role involves supporting multiple project managers and teams with financial management, contract and subcontract administration. Key responsibilities include assisting with project setup in Oracle, monitoring budgets, evaluating project performance, and forecasting. You will track and resolve financial issues, manage invoicing, monitor accounts receivable and unbilled items, and follow up as needed with accounting and project managers. Additional duties include providing financial support during audits and reviews, preparing and communicating purchase orders and subcontracts, monitoring insurance requirements, and handling work orders. The position also covers new client and vendor setups, along with other administrative tasks as required. You will be responsible for training, mentoring, and supporting the professional development of junior staff, collaborating closely with internal operations managers and the finance team. Furthermore, you may deliver or assist in managing small- to medium-sized projects or programs, ensuring the efficient use of resources to meet project deadlines and deliverables. Qualifications & Experience: Position requirements include, but are not limited to: Minimum years of experience: 4 years' relevant experience, including management of small-sized projects Education required: High School diploma with equivalent work experience in finance or accounting Special considerations, specific technical experience, skills, etc. include: Strong computer skills including a high level of competence with Excel, Outlook, and Word. Strong written and verbal communication skills with a variety of audiences both internal and external. Strong proof reading and basic research skills. Preferred qualifications include, but are not limited to: Bachelor's in finance or accounting or equivalent years of experience Why Arcadis? We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together. You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you. Together, we can create a lasting legacy. Join Arcadis. Create a Legacy. Our Commitment to Equality, Diversity, Inclusion & Belonging We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law. Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $53,000-85,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location. LI-HC2 Resilience-NA Environment-NA LI-Hybrid

Responsibilities

The role involves supporting multiple project managers with financial management and contract administration. Key tasks include project setup in Oracle, budget monitoring, and resolving financial issues.