✔ EDUCATION & EXPERIENCE:

• Business-Related Associate’s Degree preferred (or 3-5 years of experience in lieu of a degree).
• 3-5 years of accounting and/or payroll experience required.
• High School Diploma or equivalent required.

✔ REQUIRED SKILLS:

• Knowledge of payroll systems and procedures, general accounting principles, and bookkeeping.
• Ability to work under pressure while maintaining accuracy and professionalism.
• Strong numerical, analytical, and problem-solving skills.
• Knowledge of federal and state payroll regulations.
• Ability to effectively communicate and interact harmoniously with visitors and staff at all levels.
• Must be able to perform the Essential Job Functions and meet Physical & Sensory Requirements as outlined below.

ADMINISTRATIVE DUTIES:

• Assist the Financial Specialist in ensuring smooth financial and business office operations.
• Participate in developing and implementing plans of improvement as needed by the Administrator, Financial Specialist, Internal Auditor, or corporate/regulatory compliance consultants.
• Answer phones professionally, take messages, and assist with clerical duties (typing, filing, copying).
• Greet visitors and direct them appropriately.
• Serve as a liaison between employees and HR, Benefits, and Accounting Departments for payroll and administrative matters.
• Maintain confidentiality of records, files, and business transactions.

PAYROLL DUTIES:

• Collect, calculate, and enter payroll data accurately according to policy.
• Address payroll-related inquiries and maintain employee confidence by handling information discreetly.
• Process payroll efficiently while adhering to policies and approval procedures.
• Ensure compliance with payroll policies and regulations.

APPLICANT/NEW HIRE/ONBOARDING DUTIES:

• Guide walk-in applicants to the facility’s career website for job applications.
• Assist with screening, processing applications, and coordinating new hire onboarding.
• Conduct pre-employment background checks, drug screening, abuse registry checks, and OIG/state-specific pre-employment requirements.
• Facilitate the Work Opportunity Tax Credit (WOTC) process on the first day of employment.
• Process and enter new employee information into the payroll system.
• Complete I-9 forms and E-Verify for new employees.
• Distribute benefits packets to new hires and eligible employees.
• Train employees on time clock usage and troubleshoot payroll issues as needed.

HUMAN RESOURCES DUTIES:

• Maintain personnel files securely in locked cabinets.
• Handle payroll, benefits, and HR inquiries from employees.
• Conduct and track employee exit interviews.
• Process wage and employment verifications for employees.