About the job

Role Purpose

The Finance Operations Specialist owns Front End's day-to-day accounts-payable, payments and finance-administration workload, ensuring suppliers are processed and paid accurately, on time and in full compliance with Saudi regulatory requirements. The role exists to keep transactional finance current and controlled, freeing the Financial Controller to focus on accounting, controls and reporting. It is the foundation hire as we rebuild and scale the finance function.

Key Responsibilities

Accounts payable & invoice processing

• Receive, verify and code supplier invoices (GL account, cost centre, project/WBS) and process them in Front End's ERP.
• Perform three-way matching of invoices to purchase orders and goods-received notes; investigate and resolve price, quantity and tax discrepancies.
• Validate that supplier tax invoices meet ZATCA e-invoicing (Fatoora) and VAT format requirements — including Arabic-language fields, VAT registration numbers, QR codes and required invoice elements — before posting.
• Route invoices through approval workflows and keep the AP inbox, ageing and accruals current.
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Payments & banking

• Prepare local and international (multi-currency) payment runs for review and approval, including supplier payments for imported marine and heavy equipment.
• Process payments through Saudi bank portals and support WPS (Wage Protection System) payroll payments via Mudad/bank as required.
• Uphold segregation of duties — prepare payments for approval; never self-approve — and apply independent verification of any change to supplier bank details.
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Vendor & supplier management

• Maintain accurate vendor master data; onboard new suppliers with valid Commercial Registration (CR), VAT certificate, bank letter and required documentation.
• Reconcile supplier statements, manage queries professionally, and support registration on client/principal procurement portals (e.g., Aramco/SABIC/PIF/etc. supplier systems).
• Track import documentation and customs/clearance paperwork for heavy-asset and equipment purchases, coordinating with logistics and the Controller.
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Saudi statutory & compliance support

• Maintain complete, audit-ready records to support VAT returns and ZATCA filings, withholding-tax (WHT) deductions on cross-border payments, and the annual Zakat/Corporate Income Tax submission.
• Assist the Financial Controller in preparing data for ZATCA, GOSI, Qiwa, Mudad and other government-portal submissions and reconciliations.
• Help ensure invoices, contracts and payments comply with internal controls and anti-bribery/anti-corruption standards expected of Front End and its tier-1 clients.
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