FINANCIAL SYSTEMS ANALYST

at  City of Toronto

Job ID: 49103
Job Category: Finance, Accounting & Purchasing
Division & Section: Housing Secretariat, Finance & Business Services
Work Location: Metro Hall, 55 John Street
Job Type & Duration: Full-time, Permanent Vacancy
Salary: $78,429 - $102,021 annually
Shift Information: Monday - Friday, 35 hours per week
Affiliation: Non-Union
Number of Positions Open: 1
Posting Period: 26-Jul-2024 to 09-Aug-2024
The Financial Systems Analyst will have an understanding of financial analysis and reporting to provide an overall revenue/financial/accounting service to the division through research, financial analysis, variance analysis, subsidy revenue and cash management and assist with budget preparation. The Financial Systems Analyst will be responsible for reviewing divisional processes and procedures, risk assessments and assisting with enhancing and developing financial and internal controls for Housing Secretariat.

Your primary responsibilities as a Financial Systems Analyst will be varied. Working as part of a team reporting to a Manager/Senior Financial Analyst, you will:

• Implements detailed plans and recommends policies/procedures regarding program specific requirements.
• Conducts research into assigned area ensuring that such research takes into account developments within the field, corporate policies and practices, funding agreements, program guidelines, legislation and initiatives by other levels of government.
• Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations.
• Assists with the preparation of the capital and operating budget for the assigned portfolio. Coordinates, guides, and supports program staff to complete budget as per the budget guidelines.
• Prepare the monthly analysis, monitor and report on the status of Reserve and Reserve Funds for the division.
• Ensures financial and operating obligations are being met including budget updating/corrections and reconciliation, reporting information and transfer payments, as applicable.
• Track all Council approved commitments for subsidy revenue, reserve draws, grants, and loans.
• Ensure that appropriate analyses and reconciliations are prepared on a timely basis for submissions to other levels of government and funding partners.
• Assist in the preparation of quarterly variance reports.
• Monitor changes to legislation and Service Level Agreements for eligible cost sharing subsidy revenues.
• Maintain and update life-to-date files for grants to report on availability of funds.
• Ensures payment processing within established timelines including review of reconciliation for Grants/Subsidy payments and provides recommendations on variance analysis using excel spreadsheets and tools.
• Conducts detailed variance analysis, and contract analysis and appropriate follow up of financial accounting and purchasing issues and recommends needed corrective action in regards to revenues for the Division.
• Reviews, reconciles, updates complement budget in Public Budget Formulation (PBF) and SuccessFactors and recommends corrective action if any.
• Participates in complement planning including the staff complement and provides advice regarding sensitive and confidential matters such as expansion and contraction of complement in the assigned portfolio, and associated financial impacts based on labour decisions.
• Coordinates with team members/ divisional staff and inter-divisional staff to prepare and consolidate analysis/information on media queries, Financial Planning Division’s queries, corporate reports, budget notes, budget presentations, etc.
• Performs detailed analysis of the general ledger and may prepare adjusting journal entries
• Review audited financial statements together with auditors’ reports/related financial reporting documents for completeness, compliance and accuracy of accounting information
• Attend meetings to provide and clarify financial information and resolve issues
• Perform ad hoc analysis, special projects and initiatives as needed.

KEY QUALIFICATIONS:

• Post Secondary Education in accounting, financial management, business administration or the equivalent combination of education and experience. Working toward or the possession of a Chartered Professional Accountant (CPA) designation is an asset.
• Considerable experience processing and analyzing subsidy claims, revenue accounting, and accounts reconciliation, including general ledger and/or banking within an operating environment.
• Considerable experience processing and analyzing accounts receivable, revenue accounting, accounts reconciliation and general ledger, etc.
• Ability to work independently in a demanding, fast paced, constantly changing environment.
• Ability to communicate effectively, both orally and in writing.
• General understanding of the principles and practices employed in the effective financial analysis of business and government operations.
• General understanding of financial reporting and financial statements including non- profit reporting requirements.
• Ability to effectively manage multiple tasks and deadlines.

• Implements detailed plans and recommends policies/procedures regarding program specific requirements.
• Conducts research into assigned area ensuring that such research takes into account developments within the field, corporate policies and practices, funding agreements, program guidelines, legislation and initiatives by other levels of government.
• Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations.
• Assists with the preparation of the capital and operating budget for the assigned portfolio. Coordinates, guides, and supports program staff to complete budget as per the budget guidelines.
• Prepare the monthly analysis, monitor and report on the status of Reserve and Reserve Funds for the division.
• Ensures financial and operating obligations are being met including budget updating/corrections and reconciliation, reporting information and transfer payments, as applicable.
• Track all Council approved commitments for subsidy revenue, reserve draws, grants, and loans.
• Ensure that appropriate analyses and reconciliations are prepared on a timely basis for submissions to other levels of government and funding partners.
• Assist in the preparation of quarterly variance reports.
• Monitor changes to legislation and Service Level Agreements for eligible cost sharing subsidy revenues.
• Maintain and update life-to-date files for grants to report on availability of funds.
• Ensures payment processing within established timelines including review of reconciliation for Grants/Subsidy payments and provides recommendations on variance analysis using excel spreadsheets and tools.
• Conducts detailed variance analysis, and contract analysis and appropriate follow up of financial accounting and purchasing issues and recommends needed corrective action in regards to revenues for the Division.
• Reviews, reconciles, updates complement budget in Public Budget Formulation (PBF) and SuccessFactors and recommends corrective action if any.
• Participates in complement planning including the staff complement and provides advice regarding sensitive and confidential matters such as expansion and contraction of complement in the assigned portfolio, and associated financial impacts based on labour decisions.
• Coordinates with team members/ divisional staff and inter-divisional staff to prepare and consolidate analysis/information on media queries, Financial Planning Division’s queries, corporate reports, budget notes, budget presentations, etc.
• Performs detailed analysis of the general ledger and may prepare adjusting journal entries
• Review audited financial statements together with auditors’ reports/related financial reporting documents for completeness, compliance and accuracy of accounting information
• Attend meetings to provide and clarify financial information and resolve issues
• Perform ad hoc analysis, special projects and initiatives as needed