Organizational Unit
The College of Engineering serves over 6,000 students and offers undergraduate and graduate degrees in 12 programs. The College of Engineering seeks to profoundly shape and impact lives through the steadfast pursuit of world-class engineering research, education, and innovation. We aspire to be at the forefront of engineering research and education, cultivating knowledgeable, passionate engineers who are dedicated to need-based, solutions-oriented engineering. We share a culture of excellence, characterized by an emphasis on students, research, innovation, partnership, inclusivity, agility, and the future. This position is a member of the Resource Management team. Our mission is to provide administrative and financial services for faculty, staff, and students by fostering a supportive and collaborative environment enhancing the ability of the USF College of Engineering to impact lives through engineering research, education and innovation. The Department of Resource Management is the central business office for the College of Engineering.
Position Summary

This is an entry- level position which provides financial analysis and projections, budget management, and fiscal/grant resource management within the College of Engineering. The Fiscal & Business Analyst I monitors expenditures of lower volume grants/contracts to ensure compliance of the funding agency and USF policies and procedures. Assist in the preparation of financial reports, statements, and Excel spreadsheets to consolidate financial/grant activities. The position manages all accounts such as Education & General (E&G), grant, USF Foundation, Research Foundation, Rebate Accounts, Auxiliary Accounts and resolves any discrepancies. This position acts as a primary contact between faculty Principal Investigators (PI) researchers and research financial management of the development, review and subsequent administration of grants, and contracts. This position oversees all grant closeouts post award duties for assigned faculty within the college. Additionally, the position supports other departmental financial matters.

• Responsible for the fiscal oversight and management of low volume, less complex grants/contract awards, which includes reviewing invoicing, accounts receivable, monitoring payments received, releasing budgets, generating budget reports per contractual requirements of sponsoring agencies to USF. Monitors budget and expenses daily to ensure transactions are in agreement with the awarded contract terms and USF’s policy. Frequent interactions with interdepartmental staff and external offices at USF to resolve budget and expense related issues. Additionally, collaborate with assigned department chairs and assigned faculty PI in the area of fiscal management, to ensure compliance to the grant/contract agreement. This position is assigned to support the academic departments in the College. Some of the funds include but not limited to Education & General (E&G) and grants/contracts.
• Prepare financial data as well as assist with the production of reports, statements, and Excel spreadsheets to capture financial activities on active accounts such as grant/contract or E&G of assigned faculty PI’s and department chair. Monitor daily spending to ensure no overspending takes place on any accounts. Interprets grant/contract sponsors regulations and policies. Assist PI’s with the preparation of grant required documents (No Cost Extensions, Grant Budget Releases, Grant Underwrites.)
• Advise faculty PI’s concerning purchasing, payroll, and travel procedures as it pertains to their grants, overhead, and foundation accounts. Approve charges to funding sources accounts and determines the most economical and expeditious of procurement. Initiate budget transfer requests when needed and collaborate with necessary offices at USF or sponsor agencies to ensure accuracy and timely processing.
• Cross-check payroll certifications and expenditures against internal log to ensure accuracy. Submit payroll expenditure transfers when necessary. Maintain Personnel Effort Reporting Tool (PERT) and resolve differences with Research Financial Management (RFM). Reconcile p-card queue. Reconcile various accounts with college and university systems.
• Makes daily personal contact with college faculty, staff and students as necessary. Interacts frequently with various university agencies (Purchasing, HR, Finance & Accounting, DSR, RFM,UCO, and Travel.)
• Performs other duties as assigned.

Minimum Qualifications: This position requires a Bachelor’s degree in Accounting, Finance, or Business Administration or other field directly related to the position’s specific responsibilities and 0-2 years of fiscal related work experience; or a Bachelor’s degree in no specific required field and two years of fiscal related work experience; or four years fiscal related work experience.
Preferred Qualifications: Three or more years of experience with grant development/sponsored research administration in a university or research setting. Experience giving presentations and working with faculty on a daily basis. Familiarity with Fastlane and grants.gov. Expertise in the use of all tools in the Microsoft Office suite and able to compile and statistically analyze data.

ABOUT USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .

• Responsible for the fiscal oversight and management of low volume, less complex grants/contract awards, which includes reviewing invoicing, accounts receivable, monitoring payments received, releasing budgets, generating budget reports per contractual requirements of sponsoring agencies to USF. Monitors budget and expenses daily to ensure transactions are in agreement with the awarded contract terms and USF’s policy. Frequent interactions with interdepartmental staff and external offices at USF to resolve budget and expense related issues. Additionally, collaborate with assigned department chairs and assigned faculty PI in the area of fiscal management, to ensure compliance to the grant/contract agreement. This position is assigned to support the academic departments in the College. Some of the funds include but not limited to Education & General (E&G) and grants/contracts.
• Prepare financial data as well as assist with the production of reports, statements, and Excel spreadsheets to capture financial activities on active accounts such as grant/contract or E&G of assigned faculty PI’s and department chair. Monitor daily spending to ensure no overspending takes place on any accounts. Interprets grant/contract sponsors regulations and policies. Assist PI’s with the preparation of grant required documents (No Cost Extensions, Grant Budget Releases, Grant Underwrites.)
• Advise faculty PI’s concerning purchasing, payroll, and travel procedures as it pertains to their grants, overhead, and foundation accounts. Approve charges to funding sources accounts and determines the most economical and expeditious of procurement. Initiate budget transfer requests when needed and collaborate with necessary offices at USF or sponsor agencies to ensure accuracy and timely processing.
• Cross-check payroll certifications and expenditures against internal log to ensure accuracy. Submit payroll expenditure transfers when necessary. Maintain Personnel Effort Reporting Tool (PERT) and resolve differences with Research Financial Management (RFM). Reconcile p-card queue. Reconcile various accounts with college and university systems.
• Makes daily personal contact with college faculty, staff and students as necessary. Interacts frequently with various university agencies (Purchasing, HR, Finance & Accounting, DSR, RFM,UCO, and Travel.)
• Performs other duties as assigned