Fiscal Contracts Analyst & Project Coordinator (Administrative Analyst/Spec

at  California State University

Job no: 545544
Work type: Staff
Location: San Diego
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Temporary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)
Position Description

POSITION SUMMARY

San Diego State University is seeking a highly skilled and detail-oriented Fiscal Contracts Analyst & Project Coordinator to join our team. Under the direction of the Associate Director of Division Care, this role will play a critical part in overseeing the financial logistics and budget monitoring of various projects, including multimillion-dollar Major Capital Outlay construction projects.

DEPARTMENT SUMMARY

The Business & Financial Affairs Division Care (shared services) unit is responsible for providing the division with efficient, effective and customer-friendly consultation and support by facilitating financial, procure-to-pay, position management and other related administrative transactions on behalf of BFA departments. BFA Division Care is comprised of a project-focused team and an operations-focused team; the project team provides financial and procure-to-pay support for facilities and construction projects; the operations team provides operational (non-project) financial, procure-to-pay, position management and other related administrative transactional support to department and divisional management.
For more information regarding the Division of Business and Financial Affairs (BFA) department, click here.

EDUCATION AND EXPERIENCE

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

KEY QUALIFICATIONS

• Experience administering and reconciling multiple fund accounts tied to project expenditures.
• Experience in multi-fund management and accounting.
• Familiarity with general accounting practices, financial transactions, and record keeping.
• Competency in MS Excel data entry, including linked workbooks and complex balance sheets.
• Competency in MS Word or equivalent word processing.
• General knowledge of construction bidding and contracting process.
• Ability to work independently to accomplish multiple tasks on schedule.
• Demonstrated willingness to act with initiative and to proactively identify upcoming issues and tasks, and to make recommendations on the same as necessary.
• Ability and willingness to learn and assume varied tasks in a multi-functional office.
• Ability to cooperate in general office practices including telephone protocol, correspondence, and reception.
• Education and experience in project management is preferred.

• Contracts Administration and Project Management: Assist in managing the financial logistics and monitoring budgets for multiple, concurrent projects.
• Complex Contract Management: Handle highly complex and customized contracts for CSU Public Works Projects and Specialty Service and Maintenance Contracts.
• Budget Monitoring: Ensure accurate tracking and reporting of project budgets, facilitating successful project completion and financial accountability.
  Join us at San Diego State University and contribute to the success of our ambitious projects through expert financial and logistical support!