Fiscal Grants Coordinator at City of Gainesville

Gainesville, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Jul, 26

Salary

84052.14

Posted On

13 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Financial analysis, Grant management, Accounting principles, Budgeting, Compliance monitoring, Financial reporting, Data analysis, Grant writing, Auditing, Policy development, Financial software, Record keeping, Communication, Project management

Industry

Government Administration

Description

If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account. Make a diﬀerence in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and to help enhance the Gainesville way of life. Department: GG_Public Works: Public Works Administrative Services Salary Range Minimum: $52,000.00 Salary Range Maximum: $84,052.14 Closing Date: 04/27/2026 Job Details: This is professional work analyzing and evaluating financial and program activities. Positions allocated to this classification report to a designated supervisor and perform work with considerable latitude for discretion and the exercise of professional judgment, working under limited supervision. Work in this class is distinguished from other classes by its emphasis on analysis and evaluation of financial and accounting activities of the Department. Job Description: SUMMARY This is professional work analyzing and evaluating financial and program activities. Positions allocated to this classification report to a designated supervisor and perform work with considerable latitude for discretion and the exercise of professional judgment, working under limited supervision. Work in this class is distinguished from other classes by its emphasis on analysis and evaluation of financial and accounting activities of the Department. EXAMPLES OF WORK** ** This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required. ESSENTIAL JOB FUNCTIONS Depending on area of assignment: Prepares and coordinates the collection, interpretation, recording and distribution of financial records and reports. Examines financial documents for completeness, accuracy, and compliance. Seeks out grant opportunities based on Department needs. Develops, finalizes, and submits grant applications for formula, competitive and non- competitive funding. Secures necessary documentation to support applications. Implements, coordinates data input, and maintains financial tracking software and systems. Monitors grants portfolios for upcoming expirations, renewals, and funding levels. Coordinates activities with City’s Budget & Finance Department on matters related to grant budget reports, expenditures, draws, internal and external audits. Monitors and analyzes financial activities and insures compliance with applicable Federal, State, and local requirements. Reviews grant activities through conference and review of expenditures to ensure compliance with federal and state requirements. Notes and takes corrective action or works closely with management to ensure corrective action is taken. Develops and facilitates teams charged with development and implementation of various financial projects and programs. Develops and implements grant-related policies and procedures for the department. Develops internal practices and procedures for grant administration to ensure programmatic consistency. Acts as a liaison with outside financial groups including granting agencies. Reviews present accounting policies and procedures and recommends changes and modifications designed to increase efficiency and effectiveness. Prepares documents for release of funds. Reconciles financial activity. Develops and maintains required accounting and record keeping systems and procedures. Coordinates audits with external auditors; implements changes recommended by auditors. Prepares budget analysis and reports and monitors budget expenditures; assists in annual budget process. Attends work on continuous and regular basis. NON-ESSENTIAL JOB FUNCTIONS Depending on area of assignment: Records transactions and maintains records of expenditures. Assists in department annual budget process. Assists in preparing and negotiating agreements. Acts in absence of supervisor. Performs other related duties as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions. EDUCATION AND EXPERIENCE Bachelor’s degree in public administration, accounting or finance, or related field; and four (4) years of professional experience in financial management or grant accounting, or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities. CERTIFICATIONS OR LICENSES Licenses None Certifications None KNOWLEDGE, SKILLS AND ABILITIES Depending on area of assignment: Thorough knowledge of accounting and financial management principles, practices and techniques. Thorough knowledge of the Federal, State and Local principles, laws, rules and regulations relating to fiscal and accounting records and procedures. Knowledge of computers and related software. Ability to analyze complex financial information and prepare detailed financial analyses and reports. Ability to maintain and evaluate related software for computerized accounting systems. Ability to communicate effectively in a clear and concise manner, both orally and in writing. Ability to work effectively with auditors, vendors, co-workers, and the general public. PHYSICAL AND ENVIRONMENTAL REQUIREMENTS To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions. PHYSICAL REQUIREMENTS While performing the duties of this job, the employee is often required to sit for prolonged periods of time. WORK ENVIRONMENT May be required to attend meetings outside regular business hours. Note: May Require Assessment(s). May fill multiple positions. May establish an eligibility list. Come join our team! The City of Gainesville oﬀers a competitive beneﬁts package and opportunities to grow both professionally and personally. All ‘regular’ employees are eligible for traditional beneﬁts such as health insurance, life insurance, paid leave, 11 paid a holidays a year, a pension plan and a deferred compensation plan, but we also oﬀer great things like on-site ﬁtness centers, tuition reimbursement, on-site medical staﬀ and a wellness program to keep you healthy and happy. Please note; benefits are not available for temporary employees. Equal Opportunity The City of Gainesville is an equal opportunity/affirmative action employer and does not discriminate in hiring. Minorities, women and individuals with disabilities are encouraged to apply. Individuals with a disability, who require special accommodations during the selection process, should notify the Human Resources Department at 352-334-5077 or TDD/TTY at 352-334-2292. Veterans' Preference Veterans are encouraged to apply. Veterans’ Preference ensures that veterans and eligible persons are given consideration at each step of the selection process. However, preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07, Florida Statutes (F.S.) specifies who is eligible for Veterans’ Preference. State of Florida residency is not required for Veterans’ Preference. If you are unable to apply online due to a disability, contact recruiting at HR@cityofgainesville.org or by calling 352-334-5077. The City of Gainesville employs more than 2,200 individuals, ranging in positions from creatives to critical infrastructure engineers to ﬁnancial gurus. The city oﬀers many unique career opportunities across its two major employment divisions — General Government and the City of Gainesville’s utility service provider, Gainesville Regional Utilities.

Responsibilities

The Fiscal Grants Coordinator is responsible for analyzing financial activities, seeking out grant opportunities, and managing the full lifecycle of grant applications and compliance. They also coordinate with the Budget & Finance Department to ensure accurate financial reporting and adherence to federal, state, and local regulations.