FISCAL INTERMEDIARY COMPLIANCE COORDINATOR at CATHOLIC CHARITIES FAMILY AND COMMUNITY SERVICES

City of Rochester, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

08 May, 26

Salary

23.5

Posted On

07 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

OPWDD Regulations Knowledge, Medicaid Standards Review, Documentation Management, Audit Processes Development, Tracking Systems Maintenance, Staff Training Compliance Support, Third-Party Software Proficiency, Provider Follow-up, Data Entry, Confidentiality Maintenance, Communication Skills, Organizational Skills, Housing Subsidy Program Assistance, Database Creation

Industry

Non-profit Organization Management

Description

Description We are Hiring! Job Title: Fiscal Intermediary (FI) Compliance Coordinator Department: Intellectual and Developmental Disabilities Reports to: Director of Individualized Community Supports Employment Type: Full Time, 35 hours/week Schedule: Monday - Friday Daytime Pay Rate: $22.00 - $23.50 / hour As a regional agency of Catholic Charities of the Diocese of Rochester, Catholic Charities Family and Community Services (CCFCS) has been serving our community for over 100 years. We walk with people when they are at their most vulnerable as they journey toward independence to reach their full human potential, advocate for those in need throughout all stages of life; and work in partnership with faith communities of all denominations and those who are committed to addressing local needs. If you’re looking for an opportunity to express and explore your passion for helping others, then join a team that truly makes a difference DAILY, in people's lives. Don't miss out on being a part of something special! General Description: The Coordinator manages and reviews OPWDD and Medicaid-required documentation, ensures accurate uploads and labeling, assists with audits, collaborates with internal and external partners, supports staff training compliance, maintains tracking systems, assists families with compliance expectations, and helps manage Housing Subsidy documentation. Essential Duties and Responsibilities Oversees systems developed to track receipt and distribution of various documents as required for OPWDD regulations and guidance. Maintains accurate and up-to-date knowledge of OPWDD regulations and guidance that pertain to CCFCS FI services. Uses third-party software programs and regularly trains on most up-to-date practices on software platform to maintain compliance. Contacts outside providers, including but not limited to, Care Mangers and Brokers, to follow up on documentation requests. Reviews documentation to meet Medicaid standards. Ensures documentation is uploaded in applicable software and accurate labeling. Develops audit processes to ensure documentation comply with regulatory and agency standards and provides continuous feedback/recommendations to team to ensure adherence. Partners with the Quality Improvement team and Corporate Compliance Officer perform specialized audits as needed, and to identify trends and evaluate outcomes. Prepares documentation upon request for external audits. Assists FI Supervisory team with maintaining staff training compliance and following up with employees. Creates and maintains database for staffing needs and families needing additional hours Assists FI Supervisors in obtaining missing staff documentation Works with families and Self-Direction participants to better understand their role in compliance as outlined in the Memorandum of Understanding. Participates in groups that pertain to Compliance and SDS (DDAWNY/eVero) and share information with team. Assists with annual housing recertifications under the NYS OPWDD Housing Subsidy Program. Assists with maintaining tracking and documents for Housing Subsidy program Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive. Employees are required to follow appropriate supervisory direction and perform other related duties as required. Top Benefits and Perks: Competitive salary and 403b retirement plan Generous time off package and work-life balance Comprehensive benefits package Supportive and collaborative environment Opportunities for growth and development Intrinsic reward of truly making a difference in people's lives Join us and help make a positive impact on our community! ***Catholic Charities Family and Community Services is committed to leveraging the talent of a diverse workforce to create great opportunities for our agency and our people. EOE/AA Disability/Vet Requirements Education: Associates degree in related field. Experience: Minimum of two years of experience as OPWDD CCO Care Manager, Self-Hired Staff, Fiscal Intermediary or OPWDD compliance **Equivalent combination of education and experience will be considered. Additional Requirements: Ability to prioritize assignments, plan, and complete work projects with minimal direction, An ability to work efficiently and effectively and meet deadlines, follow protocols An ability to work under pressure, Ability to maintain highly organized environment Excellent verbal/written and customer service skills Ability to create tracking tools, templates and charts Ability to maintain confidentiality, Ability to demonstrate behaviors and attitudes which support agency mission, philosophy, and policies. Willingness and ability to foster agency and program wide cooperation and teamwork through use of positive/constructive communication techniques, Possession of a valid NYS Driver’s license and use of a registered and reliable vehicle. Physical Demands/Work Environment: The physical demands/work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, hear, stand, walk, use hands to type and/or perform light lifting. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. The noise level in the work environment is usually quiet. Compliance: Adheres to all applicable federal and state laws and regulations including, but not limited to, those governing confidentiality, privacy, program, billing and documentation standards. All duties must be performed in accordance with CCFCS’s corporate compliance & ethics program.

Responsibilities

The Coordinator manages and reviews documentation required by OPWDD and Medicaid, ensuring accurate uploads, assisting with audits, and maintaining tracking systems for compliance. Essential duties include overseeing document tracking systems, staying current on OPWDD regulations, and collaborating with internal and external partners on compliance matters.