Working Title: Fiscal & Operations Manager - University Career Center
State Role Title: Administrative and Office Specialist III
Position Type: Full-time Staff (Classified)
Position Status: Full-Time
FLSA Status: Non-Exempt: Eligible for Overtime
College/Division: Student Life and Involvement
Department: 100358 - University Career Center
Pay Rate: Pay Range
Specify Range or Amount: $40,000 -$44,000
Is this a JMU only position? No
Is this a grant-funded position? No
Is this a Conflict of Interest designated position? No
Beginning Review Date: 03/22/2025

QUALIFICATIONS:

Required:

• Experience with budgeting and account reconciliation
• Experience with purchasing processes such as office supplies and technology contracts
• Experience supporting a multiple person office
• Experience as front line support for external constituencies

Additional Considerations:

• Experience in office management (such as submitting timesheets, work orders and arranging travel)
• Knowledge of higher education
• Experience with Microsoft Office Suite, including Excel and Teams
• Experience supervising student staff
• Knowledge of eVA and Commonwealth purchasing standards
• Knowledge of JMU systems and processes

FISCAL OPERATIONS Oversee fiscal operations including monitoring, reconciling, data input, maintenance and reports for university accounts and grants.
OFFICE MANAGEMENT & PURCHASING: Oversee departmental administrative and clerical support including purchasing, travel, office machinery, computer purchases, computer operations, and clerical assistance.
FRONT DESK OPERATIONS & DEPARTMENTAL SUPPORT: Oversee front desk support and coverage. Hire, supervise, train, and evaluate a team of student operation student assistants. Ensuring that the physical space of the UCC and the Career Closet are well-maintained.
EVENT SUPPORT: Supports tracking and accounting of financial transactions related to university career fairs. Orders supplies, promotional materials, and meal vouchers as necessary.