JOIN A TEAM OF DEDICATED PROFESSIONALS IN THE POLK COUNTY CLERK OF COURTS OFFICE. THE CLERK’S OFFICE HAS BEEN RECOGNIZED AS A BEST PLACES TO WORK—AN AWARD GIVEN BY CAREERSOURCE POLK THAT IS BASED ON EMPLOYEE SURVEYS AND AN EVALUATION BY JUDGES. THE CLERK OF COURTS PROVIDES A VERY RICH BENEFIT PLAN WHICH INCLUDES MEMBERSHIP IN THE FLORIDA RETIREMENT SYSTEM, HEALTH INSURANCE, AN EMPLOYEE WELLNESS CENTER, AND AN EMPLOYEE GYM. THERE’S ALSO A PAID TIME OFF PLAN IN WHICH ONE CAN ACCRUE TWENTY-TWO DAYS OF LEAVE TIME IN THE FIRST YEAR OF EMPLOYMENT.:

Essential Attributes::

• The Mission of the Clerk of Courts has a high degree of public accountability, regular attendance and punctuality is an essential function of this position.
• Support and comply with the Mission Statement and Code of Conduct of the Clerk of Courts.
• Maintain a high standard relating to professional conduct and behavior.
• Work cooperatively with other employees of the work unit and embrace a teamwork approach to completing tasks.

Essential Tasks::

• Process and pre-audit most invoices for goods and services rendered to the BoCC and some of the elected officials.
• Process and pre-audit payroll and revenue related vouchers.
• Post-audit most invoices and checks prior to releasing to vendors or departments.
• Research inquiries from BoCC departments, vendors, and other agencies regarding the status of payments.
• Maintain accurate files and provide accurate information as requested.
• All other duties as assigned.
• Being able to work in a constant state of alertness.
• Multi-task as needed.

Minimum Skills / Qualifications::

• Ability to acquire or have knowledge of current procedures to accomplish tasks within areas of responsibility of Accounts Payable overall operation and workflow.
• Ability to organize, prioritize and manage work to meet necessary time requirements, performance measures, and work load.
• Ability to remain flexible as conditions change and continue effective performance in the face of additional challenges.
• Ability to work with staff in a supportive, productive, and positive manner.
• Ability to cover the work of other employees to ensure all deadlines are met.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
• Ability to write detailed correspondence.
• Ability to apply job-related Florida statutes and Clerk’s policies and procedures
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
• Ability to speak effectively to customers or employees of the organization and read and write English. Bilingual applicants are encouraged to apply.
• Ability to maintain attention to detail.
• Ability to compute rate, ratio, and percentages and perform billing calculations involving percentages and formulas.
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
• Proficient in general office practices, general office machines, filing, and PC’s. Must be able to accurately key a minimum of 30 WPM.
• Graduate of an accredited high school or possess an acceptable equivalency diploma.
• Six months related job experience and/or training, preferred.
• Must have and maintain a valid Florida driver’s license.
• Occasional overtime may be required.

Physical Requirements:

• Applicant must have the physical, developmental and mental ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated above. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel; and talk or hear. The employee is frequently required to stand, walk, climb or balance. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust to focus.
• The noise level in the work environment is usually moderate.

M/F/V/D:

• Process and pre-audit most invoices for goods and services rendered to the BoCC and some of the elected officials.
• Process and pre-audit payroll and revenue related vouchers.
• Post-audit most invoices and checks prior to releasing to vendors or departments.
• Research inquiries from BoCC departments, vendors, and other agencies regarding the status of payments.
• Maintain accurate files and provide accurate information as requested.
• All other duties as assigned.
• Being able to work in a constant state of alertness.
• Multi-task as needed