ABOUT THE ROLE

The Foxtons Fleet department is responsible for purchasing, servicing, valeting, and maintaining our entire fleet of approximately 900 vehicles. Foxtons has an impressive fleet including a range of vehicles, from our distinctively branded Mini’s to a variety of hybrid and electric vehicles. The smooth running of our busy Fleet department enables our teams across London to continuously deliver an exceptional service to our customers.
As a Fleet Administrator you will be a point of contact for all Foxtons employees with a company vehicle in a specific part of the business and your time will be spent at our dedicated fleet facility in Northwest London.

MAIN DUTIES:

• Ensuring regulatory compliance by ensuring our Fleet stays road legal and safe.
• Perform general administrative tasks such as answer phones, responding to emails, and managing correspondence.
• Process all vehicle appraisal forms from car handovers, ensuring correct details are recorded on the Foxtons built Fleet system.
• Liaise with bodyshops and dealerships to ensure quick turnaround times.
• Managing fleet maintenance schedules covering servicing and MOTs.
• Work with the Fleet insurance claims handler to ensure all claims are reported to our insurance company within a reasonable timeframe.
• Work with the Fleet Operations Director to continually improve ways to improve driver behaviour.
• Process PCN’s and Notice of Prosecution and work with HR to ensure all drivers have not exceeded their points allowances.
• Manage our TFL congestion account, running monthly reports, adding vehicles, and removing vehicles that are no longer on our Fleet.