FLEET ADMINISTRATOR

Document Number: Version no: Page
FGHRP.01 Form 08 2 Page 1 of 2
Review Date: 25/02/2025 Next Review Date: 25/02/2027
All copies uncontrolled if printed

JOB DESCRIPTION

Department/location: Fleet Dept, based in Honiton
Hours of work: Part time - 24HPW, flexible over 3-5 days per week
Reports to: Group Fleet Compliance Manager
Holiday: 25 days + 8 Bank Holidays PA (pro-rota)
Other benefits: Company pension, bonus scheme, healthcare scheme, life insurance

QUALIFICATIONS/TRAINING E / D* ASSESSED*

Level 3 qualification in Business Administration or similar D CV

EXPERIENCE

Min two years working in an administration role E CV
Working in Fleet administrative role D CV

SPECIFIC POST KNOWLEDGE/SKILLS

High standard of MS Excel user E CV/I/PA
High standard of MS Outlook user E CV/I
High standard of MS Word user E CV/I

MAIN DUTIES:

➢ Administration of all company lease vehicles, including:
o Extensions when required.
o Off lease.
o Quoting.
o Monitoring of mileages.
➢ Maintenance of vehicle mileage report:
➢ Maintenance of vehicle Tax and MOT reporting
➢ Administration of fleet insurance claims, liaising with insurers, as required.
➢ Administration of new/existing driver licence checks.
➢ Liaise with third party telematic companies, as required.

GENERAL H&S RESPONSIBILITIES:

➢ Comply with Health & Safety requirements: as per training, policies, procedures, risk assessments,
method statements, safe systems of work etc.
➢ Actively seek to improve safety culture.
➢ Report any H&S issues/accidents/near misses to your line manager immediately.

OTHER GENERAL RESPONSIBILITIES:

➢ Maintain the physical security of FIS equipment in your possession along with any goods transported
in accordance with Company Security policies.
➢ Maintain the security and confidentiality of Company information and data in accordance with
Company IT Security and Data Protection policies.
➢ Attend training as required to maintain personal qualification/competence.
➢ Comply with the Company Equal Opportunities Policy and promote equality.
➢ Any other duties as required by line management, commensurate with the post holder’s level of
training and competence.