Fleet Administrator at QXO

Coppell, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Oct, 26

Salary

0.0

Posted On

15 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Fleet Administration, Logistics, Transportation Operations, DOT Compliance, OSHA Compliance, CARB Compliance, WAIRE Compliance, Telematics Management, Vehicle Maintenance Scheduling, Asset Disposition, Fuel Program Management, Analytical Skills, Microsoft Office Suite, Vendor Management, KPI Tracking, Samsara

Industry

Wholesale Building Materials

Description

Overview QXO is North America’s largest distributor and installer of insulation; second-largest distributor of roofing products; second-largest publicly traded distributor of lumber and building materials; and largest distributor of waterproofing products. QXO is the fastest-growing company in the $800 billion building products distribution industry and plans to become the tech-enabled leader by delivering best-in-class customer satisfaction and outsized returns for its shareholders. The company is targeting $50 billion in annual revenue within the next decade through accretive acquisitions and organic growth. What you will do: QXO is seeking a highly motivated Fleet Administrator. This role is responsible for supporting the day-to-day administration and compliance of the company's fleet operations. This role ensures accurate vehicle records, manages the disposition of fleet assets at end of life, fuel programs, and maintains compliance with DOT, OSHA, CARB, WAIRE, and other regulatory requirements through the management of telematics. The position partners closely with vendors, branch operations, EHS, and fleet leadership to support driver onboarding, branch support, and continuous improvement initiatives. The ideal candidate is highly organized, detail-oriented, and experienced in fleet administration, logistics, or transportation operations, with strong analytical, communication, and problem-solving skills. Schedule and track routine maintenance, inspections, and repairs. Assist in the acquisition and disposal of fleet vehicles. Monitor and report on fleet performance metrics such as utilization, fuel efficiency, and downtime. Ensure compliance with DOT, OSHA, and other regulatory requirements. Coordinate with vendors, service providers, and internal departments. Process invoices, purchase orders, and expense reports related to fleet operations. Support driver onboarding and training documentation. Respond to inquiries from drivers and management regarding fleet policies and procedures. Maintain accurate records for registrations, titles, IFTA, and annual inspections. Enforce adherence to Fuelman policies and ensure compliance with DOT, CARB, WAIRE, and other federal/state regulations. Oversee Samsara and HOS systems; track KPIs and leading indicators to drive continuous improvement. Support Samsara training for Branch Managers and assist with incident investigations (EHS leads) and DOT failure reviews (Fleet leads) – limited training capacity Oversee driver phone inventory and respond to service requests – recommend move to IT support What you will bring: High school diploma or equivalent; associate or bachelor’s degree preferred. 2+ years of experience in fleet administration, logistics, or related field. Proficiency in Microsoft Office Suite and fleet management software. Strong organizational and communication skills. Ability to multitask and prioritize in a fast-paced environment. Knowledge of vehicle maintenance and regulatory compliance is a plus. Preferred Skills: Experience with GPS tracking systems and telematics. Familiarity with DOT regulations and fleet safety standards. Analytical mindset with attention to detail. What you will earn: 401(k) with employer match Medical, dental, and vision insurance PTO, company holidays, and parental leave Paid training and certifications Legal assistance and identity protection Pet insurance Employee assistance program (EAP) QXO is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, gender or sexual orientation, national origin, age, disability, or any other protected status.

Responsibilities

Responsible for the day-to-day administration, compliance, and record-keeping of the company's fleet operations. This includes managing vehicle maintenance, regulatory compliance (DOT, OSHA, CARB), and overseeing telematics systems like Samsara.