Fleet Administrator at Rising Edge Group

Calgary, Alberta, Canada -

Full Time

Start Date

Immediate

Expiry Date

22 May, 26

Salary

0.0

Posted On

21 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Fleet Administration, Scheduling, Documentation Management, Reporting, Purchase Order Creation, Vehicle Inspections, Work Order Generation, Fuel Card Administration, Regulatory Compliance, HOS Auditing, GPS Portal Management, Time Sheet Preparation, Insurance Coordination, MS Outlook, MS Word, MS Excel

Industry

Utilities

Description

Who We Are Rising Edge Group is an electrical contracting company founded in 2002, specialization in high-voltage electrical solutions that power critical infrastructure across North America. With operations in both Canada and the United States, we partner with clients across the electrical utilities, renewable energy, and industrial sectors to design, build, and maintain the critical infrastructure systems communities and industries rely on. Driven by a clear vision to strengthen the stability, reliability, and advancement of energy infrastructure, we take pride in delivering work that matters. Guided by our STRIDE values - Safety, Teamwork, Responsibility, Integrity, Deliver, and Excellence - we foster a people focused on a culture of growth, mentorship and collaboration where safety always come first. What You’ll Do Reporting to the Fleet Manager, the Fleet Administrator is a key member of the fleet operations team. This role is responsible for coordinating, scheduling, managing fleet documentation, preparing reports, and accurately creating and issuing purchase orders. The successful candidate will review daily and monthly vehicle and equipment inspections, generate work order tickets, oversee all company fuel card activities, and assist in scheduling building maintenance activities with efficiency and attention to detail. Responsibilities The responsibilities include, but may not be limited to: Create fleet and facilities purchase orders, ensuring all accurate coding, tracking and vendors reconciliation. Process vehicle titles, registrations, tag and weight‑sticker renewals, and annual permit applications. Schedule and track all required vehicle and equipment inspections and certifications, including NDT, CVIP, DOT, smog tests, cranes quarterly boom inspections, dielectric testing, and other regulatory requirements. Administer company fuel card programs (Petro, Shell, Irving, Chevron, and FC Fuels), including card issuance and termination, PIN assignment, and portal reconciliation Maintain detailed fleet records, maintenance histories, compliance documentation, preventative maintenance trackers, Fleet SharePoint directories and Viewpoint PM schedules to ensure regulatory fleet compliance locally, provincially, and nationally Review monthly vehicle and daily equipment inspections in SiteDocs, identify defects, and coordinate timely maintenance and repairs Audit drivers’ Hours of Service (HOS) logbooks, resolve violations, and provide guidance to ensure regulatory compliance. Manage Verizon and Fleet Complete GPS portals, including reconciliation, reporting, and coordination of installation and removals. Prepare and submit daily timesheets for mechanics and periodic fleet reports, including fuel usage, vehicle idling, GPS activity, and inspection compliance metrics to support operational monitoring. Coordinate fleet rental vehicles and liaise with insurance providers to ensure accurate coverage during rental periods. Educate employees on fleet policies, safety standards, and procedures to ensure regulatory compliance and safe operations. Support facility repairs, inspections, and maintenance scheduling, and provide administrative assistance to the Fleet Manager and fleet operations team as required. Provide guidance and training to employees on fleet policies, safety standards, and procedures to ensure regulatory compliance and safe operations. What You'll Bring Two-year diploma in Business Administration or a related field required Minimum two years of administrative experience in a construction, transportation, or fleet environment is preferred. Strong understanding of permits, vehicle inspections, regulatory compliance, and documentation standards. Experience creating, managing, and processing purchase orders High proficiency in MS Outlook, MS Word, MS Excel, and the general business technology Excellent organizational and time-management skills with the ability to manage multiple assignments and competing priorities with tight timelines. Ability to communicate effectively, both verbally and in writing, with internal teams, external service providers, stakeholders, and co-workers. Ability to work independent of direct supervision as well as being part of a team environment. Why Rising Edge Group? Safety & Excellence: Safety is at the heart of everything we do. Every project is approached with diligence, strategic planning, and reliable execution practices to protect our teams and the clients we serve while delivering world-class high-voltage solutions. Our unwavering commitment to safety and quality drives excellence on every project, every day. People-First Culture: You’re more than a job title. Every person contributes to powering essential energy infrastructure across North America. Our teams are built on collaboration, respect, and accountability. We support our employees through meaningful engagement initiatives, team events, and a culture that prioritizes wellbeing, inclusion, and genuine lasting connections. Career Growth & Impact: Your role is a path to a long-term career. We empower our employees with hands-on experience, exposure to diverse projects, and opportunities to advance across disciplines, locations, and career paths. Through continuous learning, mentorship, and professional development, you’ll build lasting expertise while making a tangible impact in an environment where teamwork and integrity guide our work. Reward & Recognition: We believe skill, dedication, and excellence deserves recognition. Competitive compensation, comprehensive benefits, and a strong culture of appreciation ensure your achievements are celebrated, your growth is supported, and your work truly makes a difference. At Rising Edge Group, you’re not just building projects, you’re building a meaningful career where your work helps power the future, one project at a time. What We Offer Competitive compensation with weekly pay periods Generous paid time off RRSP-DPSP employer matching, increasing with years of service Comprehensive benefits package (medical, dental, vision, and disability) Ongoing training, development, and career advancement opportunities Employee and Family Assistance Program (confidential counselling support) Employee Referral Bonus Program Additional Information As a condition of employment, candidates will be required to complete pre-employment screening including professional reference checks and a criminal record check.

Responsibilities

This role coordinates, schedules, manages fleet documentation, prepares reports, and issues purchase orders, while also reviewing vehicle inspections and overseeing fuel card activities. Responsibilities include processing vehicle documentation, tracking required inspections and certifications, and managing GPS portals.