PIONEER CENTER for Human Services
Fleet and Administrative Assistant
Department: IDD 
Job Status: Part Time, 20 hrs./week 
FLSA Status: Non-Exempt 
Reports To: DD Program Director/Fleet Coordinator
Grade/Level: 
Amount of Travel Required: None 
Job Type: Regular 
Positions Supervised: None 
Work Schedule:
M-TH, 10:00am – 3:00 pm, with some flexibility 

POSITION SUMMARY

The Fleet Assistant supports the transportation operations of Pioneer Center. This role plays a key part in ensuring the safe, efficient, and compliant operation of the agency’s vehicle fleet, directly contributing to the accessibility and quality of care for the people we serve.
Working under the direction of the Fleet/Vehicle Coordinator, the Fleet Assistant helps manage day-to-day fleet operations, including vehicle maintenance scheduling, record-keeping, inspections, and coordination with drivers and service vendors. This position requires strong organizational skills, attention to detail, and a commitment to safety and service excellence. The ideal candidate is proactive, dependable, and passionate about supporting individuals with disabilities through behind-the-scenes operational support.

POSITION QUALIFICATIONS

Competency Statement(s)

• Accountability & Dependability - Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight. Manages own time, priorities, and resources to achieve goals. 
• Adaptability and Flexibility - Adapts to changing business needs, conditions, and work responsibilities. 
• Confidentiality - This position requires the ability to maintain strict confidentiality, including, but not limited to financial and agency information pertaining to Pioneer stakeholders. 
• Creative & Innovative Thinking - Develops fresh ideas that provide solutions to all types of workplace challenges. Resolves difficult or complicated challenges. 
• Decision Making & Judgment - Makes timely, informed decisions that take into account the facts, goals, constraints, and risks. 
• Ethics & Integrity - Earns others’ trust and respect through consistent honesty and professionalism in all interactions. 
• Relationship Building - Builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect. Builds and maintains client and customer satisfaction (internal and external) with the services offered by the agency. 
• Teamwork - Promotes cooperation and commitment within a team to achieve goals and deliverables. 

SKILLS & ABILITIES

Education:
High School Graduate or General Education Degree (GED): Required
Associates Degree, General Business – Preferred.
Experience:
3 plus years of experience in job related field preferred
Vehicle scheduling, transportation, customer service experience: preferred
Computer Skills:
2 plus years Vehicle Tracking System knowledge and use experience preferred .
Intermediate to advanced knowledge of Microsoft Office, Excel, Outlook
Certifications &
Licenses:
None 
Other Requirements:
.
Ability to pass agency driver training and ability to drive all agency vehicles.
Ability to use phone, fax, copier and mail machine 

WORK ENVIRONMENT

Noisy and very busy office environment. Frequent interaction with any stakeholder within the agency (i.e., supervisors, co-workers, clients, general public, outside agencies, etc.). 
Prepared by:
Human Resources 
Date:
  7/22/2025
The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.
Job Type: Part-time
Pay: $16.00 - $18.00 per hour

Benefits:

• 403(b)
• Referral program

Schedule:

• 8 hour shift
• Evening shift
• Monday to Friday

Work Location: In perso

Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. 
Essential Functions Statement(s)

Fleet Operations:

• Transport fleet vehicles to local vendors for oil changes and Safety Lane compliance checks.
• Enter service and repair orders into the Fleet Systems - MyFleetLink and Azuga Tracking.
• Collect vehicle logs from all drivers at the end of each week.
• Assist with vehicle spot checks and routine inspections.
• Support vehicle cleaning and upkeep as needed.
• Transport fleet vehicles to local vendors for oil changes and Safety Lane compliance checks.
• Enter service and repair orders into MyFleetLink and Azuga portals.
• Collect vehicle logs from all drivers at the end of each week.
• Perform other vehicle-related duties as assigned.

Administrative & Reception Duties:

• Greet and log visitors at the reception area and connect them with the appropriate staff member.
• Maintain accurate records of fleet activities and service history.
• Assist with general administrative tasks as needed.

Inventory & Supplies Management:

• Monitor and maintain inventory of supplies for Pioneer Central and Pioneer East buildings.
• Order and restock office and facility supplies as needed.
• Organize and manage the inventory of Dayton East Building PPE (Personal Protective Equipment) supplies.