Fleet Coordinator at Dexters Estate Agent Group

Greater London, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

12 Oct, 26

Salary

16800.0

Posted On

14 Jul, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Organization, Microsoft Word, Microsoft Excel, Mail Merge, Fleet Management, Facilities Management, Driving, Confidentiality, Cost Management, Administrative Support, Accident Management

Industry

Real Estate

Description

To assist in the effective, low-cost management of all fleet vehicles ensuring business requirements are fulfilled. Location: Teddington, Greater London Hours: 3 days a week, in office Salary: £16,800 Key Responsibilities Support Director of Fleet Operations sourcing of vehicles, administer transfers and end of lease returns. Arrange repairs/quotations as necessary ensuring costs are allocated & recharged as appropriate. Work with Directors to source parking spaces as appropriate, ensuring a low-cost approach by sourcing privately where possible. Manage relationships with local authorities to ensure all vehicles have necessary permits. Ensure accurate records are maintained with regards to vehicle allocations, return dates, permits, maintenance costs and PCN’s. Maintain Drivers Master data and driver files conducting fleet audit, ensure own user drivers have appropriate insurance cover. Process PCN’s/Damage Deductions ensuring accurate records are kept and flagging concerns to Directors. Support and advise drivers on maintenance issues. Provide administrative support to the People Team during periods of annual leave and as necessary. Vehicle spot checks – offsite visits to offices. Accident Management – provided to drivers/liaise with insurers. Audits – monthly review of 3rd party charges. Requirements Competent computer skills and knowledge of word & excel including mail merge A desire to develop a career in Fleet or Facilities Management. Ability to drive, clean driving license. Confident to drive a variety of vehicles including both manual and automatic within Greater and Central London. Company knowledge advantageous but not essential. Skills Strong customer service skills with a nothing is too much trouble mindset. Organised, methodical and diligent. Willingness to learn new skills and increase knowledge. Able to work under pressure. Cost focused. Professional approach. High level of confidentiality, act discreetly where appropriate. Flexible/Team player. What We Offer: - Progression: Fast-track growth within the property industry, with clear development pathways. - Comprehensive Training: From apprenticeship to industry qualifications, we’ll support your development every step of the way. - Holiday: Enjoy a generous allowance starting at 25 days annually, plus a birthday day off to celebrate. - Supportive Environment: Wellbeing programs, team social events, and a fun, dynamic workplace. - Additional Perks: Pension contribution, beauty and fitness discounts, season ticket loan, cycle-to-work scheme, and enhanced maternity/paternity leave. - Give Back: Paid day off to volunteer at a charity of your choice.

Responsibilities

Assist in the low-cost management of fleet vehicles, including sourcing, maintenance, and permit administration. Maintain accurate vehicle records and provide administrative support to the People Team and drivers.