MINIMUM QUALIFICATIONS:

• High school diploma or equivalent; associate degree or higher in logistics, business administration, or related field preferred.
• Proven experience in fleet management, logistics coordination, or a similar operational role.
• Strong knowledge of vehicle maintenance processes and fleet management software.
• Familiarity with transportation regulations and safety standards.
• Excellent organizational and communication skills.

PREFERRED QUALIFICATIONS:

• Bachelor’s degree in logistics, supply chain management, or business administration.
• Experience with fleet management systems such as Fleet Complete, Verizon Connect, or similar platforms.
• Certification in fleet management (e.g., Certified Automotive Fleet Manager - CAFM).
• Ability to analyze data and generate actionable insights using tools like Excel or business intelligence software.
• Experience working in a fast-paced environment with multiple stakeholders.

SKILLS:

The Fleet Coordinator utilizes strong organizational skills daily to manage complex schedules and ensure timely vehicle maintenance and availability. Communication skills are essential for coordinating between drivers, maintenance personnel, and management to resolve issues and maintain smooth operations. Analytical skills are applied to interpret fleet data, identify inefficiencies, and recommend improvements that reduce costs and enhance performance. Proficiency with fleet management software and data tools enables accurate tracking and reporting of vehicle usage and expenses. Additionally, knowledge of regulatory requirements ensures that all fleet activities comply with safety and legal standards, safeguarding the company and its employees

ABOUT THE ROLE:

The Fleet Coordinator plays a critical role in managing and optimizing the operations of a company’s vehicle fleet to ensure efficiency, safety, and cost-effectiveness. This position involves coordinating vehicle maintenance schedules, tracking fleet usage, and ensuring compliance with regulatory requirements. The Fleet Coordinator acts as a liaison between drivers, maintenance teams, and management to facilitate smooth daily operations. By analyzing fleet data and performance metrics, the coordinator identifies opportunities for improvement and implements strategies to enhance fleet productivity. Ultimately, this role supports the organization’s logistical needs by maintaining a reliable and well-managed fleet that meets operational demands.

RESPONSIBILITIES:

• Schedule and coordinate regular maintenance and repairs for all fleet vehicles to minimize downtime and extend vehicle lifespan.
• Monitor fleet usage and fuel consumption, maintaining accurate records and generating reports for management review.
• Ensure compliance with all local, state, and federal regulations related to vehicle operation and safety standards.
• Communicate effectively with drivers to manage vehicle assignments, resolve issues, and provide necessary support.
• Collaborate with procurement and finance teams to manage fleet budgets, including vehicle acquisition and disposal.
• Maintain an up-to-date inventory of all fleet vehicles, including registration, insurance, and inspection documentation.
• Analyze fleet performance data to identify trends, inefficiencies, and opportunities for cost savings.
• Implement and enforce company policies related to fleet operations and driver conduct.