Job Description

Roles & Responsibilities

Fleet Management

• Maintain an updated inventory of all company vehicles, equipment, and machinery.
• Monitor vehicle utilization and ensure efficient allocation across projects and departments.
• Coordinate preventive maintenance, servicing, repairs, and inspections.
• Ensure all vehicles and machinery are in safe and roadworthy condition.
• Monitor fuel consumption and mileage records.
• Investigate and report vehicle breakdowns, accidents, and damages, and coordinate necessary repairs.
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Vehicle Documentation & Compliance

• Monitor and process vehicle registration renewals.
• Coordinate insurance renewals and claims.
• Ensure all permits, licenses, and government documentation remain valid.
• Maintain accurate records of registration, insurance, maintenance, and service history.
• Coordinate with the PRO and relevant government authorities for vehicle-related documentation.

Driver Coordination

• Prepare daily and weekly driver schedules.
• Assign drivers based on operational requirements.
• Plan and optimize transportation routes for maximum efficiency.
• Coordinate employee pick-up and drop-off schedules.
• Monitor driver attendance, performance, and compliance with company policies.
• Maintain driver license records and ensure timely renewals.
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Transportation Operations

• Coordinate transportation requests from departments and project sites.
• Ensure timely deployment of vehicles to support operational requirements.
• Respond promptly to transportation emergencies and operational changes.
• Minimize vehicle downtime through effective scheduling and maintenance planning.
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Equipment & Machinery Coordination

• Monitor the movement and allocation of company machinery and equipment.
• Coordinate maintenance schedules for machinery in collaboration with relevant departments.
• Maintain records of equipment utilization, servicing, and repairs.
• Ensure machinery is available and operational according to project requirements.
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Record Keeping & Reporting

• Maintain comprehensive fleet records and databases.
• Prepare monthly reports on vehicle utilization, maintenance costs, fuel consumption, and fleet performance.
• Monitor fleet-related expenses and recommend cost-saving initiatives.
• Keep accurate records of driver assignments, transportation schedules, and maintenance activities.
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Safety & Compliance

• Ensure compliance with UAE traffic regulations and company policies.
• Promote safe driving practices among company drivers.
• Coordinate vehicle inspections and safety checks.
• Investigate fleet-related incidents and recommend corrective actions.

Desired Candidate Profile

• Bachelor's degree or Diploma in Business Administration, Logistics, Transportation Management, or a related field.
• Minimum 3–5 years of experience in fleet management, transportation coordination, or logistics.
• UAE experience is preferred.
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