Fleet Operations Specialist at Formic

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

28 May, 26

Salary

50.0

Posted On

27 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Operational Discipline, Attention To Detail, Purchase Orders, Reconciliation, Financial Documentation, ERP Systems, Procurement Workflows, Compliance Documentation, Documentation Integrity, Project Setup, Risk Flagging, Process Improvement, Systems Discipline, Documentation Standards, Workflow Ownership, Written Communication

Industry

Automation Machinery Manufacturing

Description

Who we are: Formic is on a mission to reshape American manufacturing by making automation accessible to every factory. As labor constraints rise, costs increase, and global competition intensifies, automation is no longer optional for manufacturers that want to stay competitive. We deliver automation through a Robotics-as-a-Service model that combines industrial robotics, proprietary software, and full-service support into a single, integrated solution. By removing the traditional barriers of cost, complexity, and risk, we enable manufacturers to deploy automation quickly and realize measurable gains in throughput, safety, and operational efficiency without large upfront capital investment. Backed by leading investors including Lux Capital, Initialized Capital, Blackhorn Ventures, and Mitsubishi HC Capital North America, Formic is scaling rapidly and building the foundation for a new era of high-performance, Made in America production. About the team: The Fleet Operations Team drives uptime and operational performance across Formic’s growing fleet of deployed robotic systems. Working inside live manufacturing environments, the team diagnoses issues, restores production, and continuously improves system reliability at scale. Fleet Operations operates at the intersection of robotics, controls, and real-world factory execution, ensuring Formic’s automation delivers consistent, measurable performance across diverse industrial applications. About the role: As a Fleet Operations Specialist, you bring operational rigor and governance to Formic’s growing Fleet organization. This role sits at the intersection of project operations, procurement execution, documentation integrity, and financial reconciliation. You will ensure projects are set up accurately, procurement activity is auditable, service documentation is complete, and closeout processes meet operational and financial standards. Your work directly increases visibility, accountability, and execution quality across deployed systems. This is a higher-ownership role focused on systems discipline and scalable process design. Success requires attention to detail, financial and documentation accuracy, and the ability to strengthen operational infrastructure as the fleet grows. In this role you will: Reconcile parts purchased via company credit cards and ensure alignment with project and financial records Support procurement workflows, including entering purchase orders and tracking order status Track and resolve outstanding compliance documentation (COIs, ACH forms, tax documentation) Set up and maintain standardized project folders and documentation structures Pre-populate and validate project summaries using internal project data Monitor active projects and flag documentation, procurement, or closeout risks Drive project wrap-up by ensuring all FinOps and operational closeout documentation is complete Follow up on incomplete field service work orders to ensure documentation accuracy Identify recurring operational gaps and recommend process improvements Strengthen systems discipline and documentation standards across Fleet Operations What makes you a great fit: Strong operational discipline and attention to detail Experience with purchase orders, reconciliation, or financial documentation Comfort working across ERP, procurement, CMMS, CRM, or project systems Proven ability to own workflows end-to-end Clear written communication and documentation standards Ability to operate in a fast-paced environment while maintaining accuracy Bias toward closing loops and driving tasks to completion Our Total Rewards: At Formic, we believe people do their best work when they feel supported both professionally and personally. That’s why we offer a comprehensive benefits and perks package for full-time, U.S.-based team members, including: Equity in Formic: Participate in our stock option program and share in the success of a fast-growing start-up backed by leading global investors Competitive & Uncapped Commission Structure: Designed to reward performance and impact in commission-eligible roles Comprehensive Healthcare Coverage: Medical, dental, and vision insurance through Blue Cross Blue Shield and Unum, with 99% of employee premiums covered and 75% coverage for dependents, with optional buy-up plans available Additional Insurance Benefits: FSA and DCFSA, life insurance, short-term disability, and long-term disability through Unum, all 100% employer-paid Employee Assistance Program (EAP): Fully funded by Formic, offering support when you need it most Paid Parental Leave Program: Up to 12 weeks of paid parental leave Company-sponsored 401(k): Invest in your future with our company-facilitated retirement savings plan Home Office Stipend: A one-time allowance for fully remote and hybrid employees to support an at-home or on-the-road work setup Monthly Cell Phone Reimbursement: Monthly stipend toward personal phone and internet expenses Flexible Time Off: Take the time you need, when you need it, supported by our flexible PTO policy Compensation Philosophy Formic’s pay and equity packages are thoughtfully benchmarked against peer companies at a similar growth stage. Equity represents a meaningful part of our mutual investment: when Formic succeeds, so do you. Final offers are customized based on experience, geographic location, market considerations, and a candidate’s preferred balance of cash and equity. Our goal is to attract and reward top talent who will have significant impact, and we are open to thoughtful discussions to align on the right structure. Compensation Range: $40—$50 USD What we look for: We’re building this company from the ground up, and every person we hire has an outsized impact on our culture, performance, and trajectory. While each team member brings unique strengths and perspectives, we look for people who align with our Operating Principles and embody them in action. If this sounds like you, Formic may be the right place for you! Fearless Optimism: You make bold bets and default optimistic. You believe in the mission, aren’t paralyzed by risk, and fear inaction more than failure. You see ambiguity as opportunity and bring energy to building what doesn’t yet exist. Create the Magic: You absorb complexity so customers don’t have to. Whether your customer is external or internal, you focus on delivering experiences that are clear, fast, value-added, and outcome-driven. You don’t say “not my job.” You make things work. Today, Not Tomorrow: You have a bias to action. You close the loop. You take extreme ownership. You understand that speed compounds, and you don’t confuse activity with results. Seek Truth: You think from first principles. You value data over ego and strong opinions loosely held. You’re willing to challenge assumptions, including your own, in pursuit of the best answer. Made of Rubber: You are resolute and adaptable. When things break or priorities shift, you rebound stronger. You treat setbacks as learning moments and move forward with grit. One Formic: You operate without silos. You practice radical helpfulness, document clearly, and make clean handoffs. You assume positive intent and prioritize team success over individual credit. Equal Opportunity Employment: Formic is an equal opportunity employer. We do not discriminate on the basis of race, color, religion or religious creed, sexual orientation, gender, gender identity, marital status, family or parental status, disability, military or veteran status, or any other basis protected by law. All employment decisions are based on a person’s merit, business needs, and role requirements. If you require further accommodations or have questions regarding accessibility of our roles, please reach out to careers@formic.co. AI Use: At Formic, fairness and transparency are at the heart of our hiring process. We use AI-powered tools in some interviews to help our teams evaluate candidate responses, but all final hiring decisions are made by humans. You can learn more about how AI is used in our recruitment process by reviewing our AI Hiring Disclosure linked here.

Responsibilities

This role ensures operational rigor by managing project setup accuracy, auditable procurement activities, complete service documentation, and adherence to financial reconciliation standards for the deployed robotic fleet. Responsibilities include reconciling parts purchases, supporting procurement workflows, tracking compliance documentation, and driving project wrap-up to completion.