POSITION SUMMARY

This position serves as one of WisDOT’s (2) Fleet Operation Specialists, working with (1) Fleet Program Officer – Lead Worker. This position responsible for managing WisDOT’s motor pool operation which also serves the other agencies within the building. The individual hired into this role will perform administrative functions related to the management of the Hill Farms Motor Pool and general WisDOT fleet including but not limited to:

• Entering and ensuring accuracy of vehicle records
• Managing recall notices
• Performing data analysis
• Managing payments to vendors
• Registering and titling new vehicle purchases
• Creating purchase orders, and processing invoices

Additional motor pool duties performed include:

• Dispatching reserved vehicles in the fleet management system
• Inspecting, cleaning, and fueling vehicles daily
• Scheduling and ensuring routine maintenance such as oil changes and tire rotations are performed

The incumbent also reviews and recommends policy, directs and oversees the administration of the fuel card program and coordinates the fleet management maintenance referral program as well as other management information systems.

QUALIFIED APPLICANTS MUST DETAIL HAVING EXPERIENCE IN ALL THE FOLLOWING IN ORDER TO BE CONSIDERED:

• Performing office and/or program management functions (such as asset/inventory management, auditing, planning/forecasting, scheduling appointments, updating logs, etc.)
• Performing data research/analysis, data tracking, and/or data entry functions utilizing Microsoft Excel or comparable software
• Providing customer service to business partners (e.g., in-person, electronic, and/or phone communication with customers, clients, etc.) and using conflict resolution skills when issues arise

IN ADDITION TO HAVING ALL THE ABOVE, WELL QUALIFIED APPLICANTS WILL ALSO DETAIL HAVING EXPERIENCE WITH ONE OR MORE OF THE FOLLOWING:

• Processing and/or approving invoices for payment
• Registration and titling of vehicles
• Creating purchase orders
• Program management of fleet services operations (such as managing a pool of vehicles including cleaning, inspecting, dispatching and/or returning of vehicles)

This position serves as one of WisDOT’s (2) Fleet Operation Specialists, working with (1) Fleet Program Officer – Lead Worker. This position responsible for managing WisDOT’s motor pool operation which also serves the other agencies within the building. The individual hired into this role will perform administrative functions related to the management of the Hill Farms Motor Pool and general WisDOT fleet including but not limited to:

• Entering and ensuring accuracy of vehicle records
• Managing recall notices
• Performing data analysis
• Managing payments to vendors
• Registering and titling new vehicle purchases
• Creating purchase orders, and processing invoice

Additional motor pool duties performed include:

• Dispatching reserved vehicles in the fleet management system
• Inspecting, cleaning, and fueling vehicles daily
• Scheduling and ensuring routine maintenance such as oil changes and tire rotations are performe