Fleet Operations Support Specialist at Apple

San Jose, California, United States -

Full Time

Start Date

Immediate

Expiry Date

15 May, 26

Salary

0.0

Posted On

14 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Fleet Management, Vehicle Maintenance Scheduling, Vendor Coordination, DOT Compliance, Data Management, Reporting, Schedule Tracking, Invoicing, Billing Reconciliation, Problem Solving, Investigative Skills, Organizational Skills, Adaptability, Communication, Maintenance Programs, Compliance Activities

Industry

Computers and Electronics Manufacturing

Description

In Places, we don’t sit back and let things happen, we make things happen, and we do this in service to all Apple employees and customers. Our team is a diverse and nimble group that manages Apple’s retail stores, workplaces, and workplace services. We develop and manage Apple’s global real estate portfolio, lead all related capital construction projects, provide outstanding facilities and site services, develop and lead sustainability initiatives to reduce the environmental impact of all Apple facilities, including commute and renewable energy programs, and do everything we can to ensure the health and safety of all Apple personnel, facilities, and customers in our facilities around the world. The Global Fleet Management team plays a critical role in supporting Apple teams across more than 40 countries and 123 business units. Our mission is to control costs, boost efficiency, and enhance productivity while maintaining top-level compliance, safety, and privacy standards. We manage the complete lifecycle of approximately 2,000 fleet assets, authorize and support over 3,700 active drivers, and oversee more than $20M in allocated spend globally. From vehicle procurement and maintenance programs to Policies and sustainability initiatives, our team ensures operational continuity by providing safe, compliant, and cost-effective fleet and equipment solutions. We are seeking a detail-oriented, proactive, and highly organized professional to join our team as a Fleet Operations Support Specialist to provide critical operational support across our maintenance programs, vendor management, and compliance activities. DESCRIPTION As a Fleet Operations Support Specialist, you will serve as the operational backbone for our fleet maintenance and compliance programs, ensuring vehicles and material handling equipment remain safe, compliant, and operationally ready. You will manage preventative maintenance schedules, coordinate with vendors and site contacts, process maintenance transactions and approvals, and maintain accurate records across multiple fleet management systems. You will work closely with Fleet Managers, site personnel, vendors, and cross-functional partners to deliver seamless operational support and solve complex problems in a fast-paced, dynamic environment. MINIMUM QUALIFICATIONS High school diploma or equivalent Minimum 2 years of experience in fleet management, vehicle maintenance scheduling, vendor coordination, Department of Transportation compliance, or similar operational support role Valid driver's license with at least 3 years of driving history Strong proficiency with Excel or Numbers for data management, reporting, and schedule tracking Excellent attention to detail with ability to review invoices, identify discrepancies, and reconcile complex billing in high-volume environments Ability to perform physical activities including pushing/pulling equipment, bending/stooping/squatting/kneeling, reaching above shoulders, and lifting up to 35 pounds PREFERRED QUALIFICATIONS Some college coursework or degree 3-5 years of relevant experience in fleet operations, maintenance coordination, or vendor management support desired Experience with Fleet Management Companies (FMCs), fleet management portals, maintenance approval systems, or telematics platforms desired DOT compliance experience or certifications desired Material handling equipment (MHE) certifications or experience operating forklifts, pallet jacks, and similar equipment Superior communication skills with ability to summarize and share relevant information clearly across all organizational levels, building trust and strong partnerships with customers, colleagues, vendors, and leadership Excellent problem-solving and investigative skills, able to work with vague or incomplete information and dig into details to find solutions Thrives in ambiguity and fast-paced environments; extremely proactive, responsive, and adaptable with strong organizational skills and ability to manage changing priorities in a transformational setting

Responsibilities

The specialist will act as the operational backbone for fleet maintenance and compliance programs, ensuring vehicles and material handling equipment are safe and ready by managing preventative maintenance schedules and coordinating with vendors and site contacts. This role involves processing maintenance transactions, approvals, and maintaining accurate records across fleet management systems while collaborating with various internal and external partners.