Fleet Service Administrator at Trimac Transportation & Family of Companies

Mississauga, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

09 Jan, 26

Salary

86772.0

Posted On

11 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Attention to Detail, Documentation, Customer Service, Microsoft Office, Fleet Systems, Administrative Assistance, Service Coordination, Vendor Management, Inventory Tracking, ISO Processing, Communication, Proactive, Dependable

Industry

Truck Transportation

Description

Overview Trimac isn't just a transportation company; it's an industry disruptor with a remarkable 80-year legacy of safely delivering products that improve people’s lives across North America. Our workplace culture is centered on being safe, respectful, innovative and inclusive. We are committed to maintaining a rewarding work environment that allows employees to experience new opportunities and build their chosen careers. Across the company, we encourage open communication, champion integrity, celebrate individuality and cultivate diverse talents and perspectives. If you’re ready for a challenge that will help drive forward an industry leading team, we invite you to begin your journey with us. Responsibilities Accurately enter and update work orders, unit histories, and service records in fleet systems. Ensure documentation from completed maintenance is properly filed and accessible. Maintain current processing of ISO work created by the service team. Manage vendor statements and accounts payable documentation related to maintenance services. Assist in inventory tracking and documentation related to ISO orders, POD documentation as well as In & Out records. Provide general administrative assistance to the service department as needed Work closely with Service Coordinators, shop personnel, and third-party vendors and customers to ensure timely and accurate service tracking. Escalate documentation issues or delays in processing to leadership as required. Qualifications High School Diploma required; post-secondary education in Business, Transportation, or a related field is an asset. 1–3 years of experience in fleet, maintenance, dispatch, or administrative coordination. Familiarity with maintenance documentation, VRO processing, or vendor communications is preferred. Strong organizational and time management abilities. High attention to detail and accuracy in documentation Proficient in Microsoft Office (Excel, Word, Outlook); experience with fleet or maintenance systems is an asset Effective communicator with a customer service mindset Ability to manage shifting priorities in a fast-paced environment Proactive and dependable in completing administrative tasks with minimal supervision. Benefits We invest in our employee’s growth through training and development programs. We offer a comprehensive benefits package such as: Medical, Dental, Vision, Life Insurance, and many more health and wellness benefits Paid vacation, sick time, and company holidays Paid time off for volunteer activities to help give back to our communities Pension Plan Tuition Reimbursement Program to achieve your educational goals Continuous learning and career development Safety Commitments We make safety a part of every decision We make safety personal We have the courage to intervene Pay Range CAD $57,848.00 - CAD $86,772.00 /Yr.

Responsibilities

The Fleet Service Administrator is responsible for accurately entering and updating work orders, service records, and ensuring proper documentation of maintenance. They will also manage vendor statements and provide administrative assistance to the service department.