Fleet Vendor and Service Coordinator at Hallcon

Lenexa, Kansas, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Dec, 25

Salary

0.0

Posted On

27 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Fleet Management, Communication Skills, Analytical Skills, Collaboration, Record Keeping, Preventative Maintenance, Repair Scheduling, Vendor Management, Data-Driven Recommendations, Active Listening, Empathy, Patience, Tact, Vehicle Upfitting, Inventory Management, Equipment Management

Industry

Transportation Programs

Description

Hallcon is a mobility and infrastructure services company focused on turnkey solutions for clients such as technology companies, manufacturers, railroads, universities, corporate business parks, hospitals, airports, public transportation agencies and more. The Company provides essential transportation services including multi-mode operations, integrated command centers, electric vehicle (EV) infrastructure, technology, analytics and business intelligence, maintenance, cleaning, and rider experience measurement. For more information, visit hallcon.com. The Role Reporting to the Manager, Fleet and Maintenance, the Fleet Vendor and Services Coordinator, will be a key member of the fleet maintenance team. You will manage and oversee the maintenance for over 2,300 vehicles across the US and Canada, ensuring their safety, availability, and readiness for operational use. You will play an important role in collaborating with Field Management to manage preventative and corrective fleet maintenance, as well as working directly with vendors and auto shops to ensure all work is completed in a timely and efficient manner. Key Responsibilities Review and communicate the status of purchase/service orders, ensuring compliance with company procedures and standards Maintain accurate records of fleet-related content in the maintenance database (repairs, maintenance, vendor agreements, etc. Collaborate with Field Operations and Drivers to address repairs, preventative maintenance, and other fleet-related matters Report on workloads, estimate repair times, and schedule repairs/maintenance Monitor and communicate the workflow of vehicles in service Assist in upfitting vehicles and maintaining an inventory of vehicle supplies Manage radios, dashcams, and other related equipment Perform additional fleet-related duties as assigned Knowledge, Skills and Abilities Ambition to drive measured success and timely support of a 2,300-vehicle fleet in an essential business Ability to collaborate and elevate concerns and ideas to department leader Strong communication skills, including active listening, empathy, patience, and tact Excellent verbal, written and presentation skills – adept at conveying any message, content or training to any audience Strong analytical skills with the ability to make data-driven recommendations and anticipate secondary effects Requirements and Qualifications High school diploma or equivalent 2+ years in automotive/mechanical related experience and training ASE Certification is desired, but not required We offer competitive compensation, comprehensive benefits, exceptional growth potential and stability, all within a casual and professional work environment. Hallcon is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.

Responsibilities

The Fleet Vendor and Services Coordinator will manage and oversee the maintenance for over 2,300 vehicles across the US and Canada. This role involves collaborating with Field Management and vendors to ensure timely and efficient fleet maintenance.