We’re Hiring!
In this role, you will serve as the central point of coordination, overseeing schedules, managing projects, and ensuring the seamless operation of our Flight Operations. If you enjoy tackling complex challenges and take pride in knowing your efforts directly support a mission that makes a significant impact, this position is perfect for you.
Perks and benefits
Flight benefits for travel on United Airlines, including buddy passes for friends and family.
Competitive salary, paid holidays, PTO, sick time, and medical/dental/vision insurance.
Job Description
Office Administrator for Flight Operations will coordinate office activities and operations while providing clerical and administrative support to management.

Position Summary

• Establishes Trust: Must engage with all UAA stakeholders and customers to establish trust in the flight operations and serves to be a resource of administrative support for the team.
• Organizational skills: Organization and prioritization are the core elements of the Administrative Assistant’s responsibilities. You must know how to keep yourself and others organized and how to determine how tasks are prioritized.
• Decision-making: Is comfortable making independent decisions daily, addressing the best way to handle specific tasks, and guiding solutions to administrative challenges. Is a strong self-manager of time and competing priorities.
• Communications and collaboration: Must collaborate with other support personnel, management, and students on a regular basis. Holds the team accountable on deliverables and ensure priorities are clearly communicated.

Duties/Responsibilities:

• Serve as a liaison with staff, senior leaders, and the Chief Pilots office regarding flight operations.
• Oversee operations in collaboration with senior managers and department leaders, and perform administrative tasks such as managing calendars, generating correspondence, maintaining presentations, planning, coordinating meetings, and scheduling.
• Directs the Flight Operations office activities and functions to maintain organization, efficiency and company policy compliance.
• Manages inquiries, developing action plans, and assisting with preparation and dissemination of communications.
• Carries out onboarding and offboarding activities for Flight Operations, ensures enrollment and subscription to services including but not limited to Foreflight, Flight Schedule Pro, email distribution lists.
• Collaborates with other UAA departments and personnel to support student and instructor travel arrangements when needed.
• Attends Flight Operations management and organizational meetings when requested, ensuring two-way communication and alignment throughout the team and department.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to prioritize tasks
• Ability to function well in a high-paced and at times stressful environment
• Basic understanding of how to operate standard business equipment
• Proficient with Microsoft Office Suite
• Ability to work independently and within a team setting
• Outstanding attention to detail, organizational skills, valuing safety, and adhering to company policies
• Commitment to the company culture as a subsidiary of United Airlines and valuing the Core4

Education and Experience:

• High school diploma or equivalent required
• Three years of administrative and clerical experience preferred.

EEO Statement: Westwind School of Aeronautics Phoenix, LLC, dba United Aviate Academy (UAA) is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind - All employment decisions at UAA are based on business needs. We are committed to recruiting, hiring, and promoting job applicants and employees without regard to race, religion or belief, color, national, social, or ethnic origin, ancestry, sex (including pregnancy), age, physical, mental, or sensory disability, genetic information, HIV status, sexual orientation, gender identify and/or expression, marital, civil union or domestic partnership status, or any other status protected by laws, regulations, and reasonable accommodations. Decisions on employment and promotions are based solely upon an individual’s qualifications, with reference to the responsibilities and skills required of the position for which the individual is being considered.
United Aviate Academy is an equal opportunity employer. We are committed to diversity and welcome all qualified individuals of different backgrounds.
About Us
Training the Next Generation of Pilots. United Aviate Academy, United’s wholly owned flight school, is creating a pathway to the flight deck for aspiring aviators through an accelerated and rigorous flight training program focused on instruction and safety.

• Serve as a liaison with staff, senior leaders, and the Chief Pilots office regarding flight operations.
• Oversee operations in collaboration with senior managers and department leaders, and perform administrative tasks such as managing calendars, generating correspondence, maintaining presentations, planning, coordinating meetings, and scheduling.
• Directs the Flight Operations office activities and functions to maintain organization, efficiency and company policy compliance.
• Manages inquiries, developing action plans, and assisting with preparation and dissemination of communications.
• Carries out onboarding and offboarding activities for Flight Operations, ensures enrollment and subscription to services including but not limited to Foreflight, Flight Schedule Pro, email distribution lists.
• Collaborates with other UAA departments and personnel to support student and instructor travel arrangements when needed.
• Attends Flight Operations management and organizational meetings when requested, ensuring two-way communication and alignment throughout the team and department.
• Performs other related duties as assigned