Flight Scheduling Officer at RMIT University

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

22 Jul, 26

Salary

0.0

Posted On

23 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Flight scheduling, Resource coordination, Operational efficiency, CASA regulations, Stakeholder management, Problem-solving, Microsoft Office 365, Excel, Student management systems, Scheduling software, Time management, Communication, Administrative skills, Process improvement, Aviation operations

Industry

Education Management

Description

Overview: Full-time, Continuing position Salary HEW 5 + 17% Superannuation and Flexible Working Arrangements Based at the Point Cook campus, but may be required to work and/or be based at other campuses of the University About The Position The Flight Scheduling Officer is a key member of the Flight Operations team within RMIT Aviation Academy, responsible for the effective coordination of flight schedules, aircraft and instructor resources to maximise operational efficiency and support student progression. The role ensures all scheduling activities comply with Civil Aviation Safety Authority regulations, program requirements and internal policies, while maintaining accurate and up-to-date scheduling data. Working closely with operational stakeholders, the position also manages aircraft utilisation in alignment with maintenance and repair schedules, ensuring minimal disruption to training delivery and the continued provision of high-quality aviation training outcomes. To be successful in this position, you’ll have: Strong organisation and problem-solving skills to maintain the weekly flight schedule. Demonstrated ability to prioritise tasks and meet deadlines with excellent attention to detail. Proven effective communication and interpersonal skills with a strong customer focus to liaise effectively with a wide range of stakeholders to negotiate positive outcomes. The ability to work calmly under pressure and adapt in a constantly changing work environment. Demonstrated commitment to quality and continuous improvement, and proven ability to interpret and apply policies, procedures, and systems consistently, provide advice. Strong computer skills with experience using Microsoft Office 365, in particular excel, and proven ability to work confidently with software systems (i.e. student management systems and scheduling software). Demonstrated working knowledge of standard concepts, practices and procedures within a flight school or aviation environment and familiarity with CASA (Civil Aviation Safety Authority) regulations. Demonstrated understanding of basic principles of weather to inform scheduling decisions and planning. Excellent organisational skills and time management, including a proven ability to work quickly but accurately; meet deadlines and handle pressure of work volume; prioritise own tasks to meet conflicting deadlines, and effectively work as part of a team. Strong conceptual, analytical, and problem-solving skills with an ability to think laterally to identify practical and workable solutions in line with compliance requirements and act without specific direction where appropriate. Demonstrated ability to contribute to the continuous improvement of systems and processes in a service-oriented environment including the development or refinement of process documentation. Demonstrated administrative skills with experience exercising initiative and managing competing priorities in a busy service setting. Ability to build and maintain effective and productive relationships with a wide range of groups to work collaboratively in a team environment, whilst displaying cultural sensitivity and cross-cultural communication skills. Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check. About the Aviation Academy RMIT University is a global leader in aviation and aerospace education, research, and training, with a proud legacy spanning more than 80 years in flight instruction and industry collaboration. Consistently ranked among the world’s top universities for aviation and aerospace engineering, RMIT is renowned for producing industry-ready graduates and shaping the future of flight through innovation, safety, and sustainability. The RMIT Aviation Academy is the University’s flagship centre for flight training and aviation workforce development. With operations across multiple campuses and flight training bases, the Academy delivers integrated pilot training pathways, advanced flight instructor programs, and bespoke training solutions for industry and government partners. It plays a critical role in responding to Australia’s and the region’s aviation workforce needs, underpinned by a strong safety culture, regulatory compliance, and a future-focused approach to digital and technical excellence. The RMIT Aviation Academy is an agile enterprise that can respond to skills needs and market opportunities, offering a comprehensive aviation-related curriculum and work integrated learning ethos to aviation professionals across the entire industry eco-system To Apply Please submit your CV and covering letter addressing the Key Selection Criteria for this position by clicking on the ‘Apply’ link at the top of this page. For further information about this position, please see the Position Description hyperlinked below or contact dustin.nguyen@rmit.edu.au Job Description – Flight Scheduling Officer Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. #LI-Hybrid Applications Close: 10 May 2026 11.59 pm RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations. At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via talentsupport@rmit.edu.au or visit our Careers page for more contact information - https://www.rmit.edu.au/careers. We are a Circle Back Initiative Employer – we commit to respond to every applicant. Culture Our Values inspire us, wherever we are in the world, and guide how we live and work together. Imagination. Integrity. Courage. Passion. Impact. Inclusion. What unites us is our purpose and our values; they are at the heart of who we are, what we stand for, how we make decisions and connect with each other. Our people make everything at the University possible. We encourage new approaches to work and learning, stimulating change to drive positive impact. RMIT exists to create transformative experiences for our students, getting them ready for life and work. You will be a part of a productive and collaborative team, who values working relationships and outcomes through open and inclusive planning, continuous information sharing and transparent work practices. Find out what makes RMIT a great place to work

Responsibilities

The Flight Scheduling Officer coordinates flight schedules, aircraft, and instructor resources to maximize operational efficiency. They ensure all activities comply with Civil Aviation Safety Authority regulations while maintaining accurate scheduling data.