Job Title: Float Executive Assistant (Global Capital Markets)
Job Type: Temporary 12 months
Location: Canary Wharf (hybrid 4 days in office)
Pay Rate: £24-£28 per hour
Keywords: Executive Assistant, Administration, Global Capital Markets, Contingent/Contract Consultant, Hybrid working
Our client is seeking a highly professional Float Executive Assistant to join their dynamic team in Canary Wharf. This role offers an attractive salary range of £24-£28 per hour, with the opportunity to work in a hybrid model, spending 4 days in the office. The successful candidate will be part of a leading global financial services firm, recognised for its performance in traditional and innovative financing techniques. This role provides a superior foundation for building a professional career, balancing personal lifestyles, perspectives and needs.
What you’ll do:

As a Float Executive Assistant, your role will be pivotal in ensuring smooth operations within the Global Capital Markets division. You will be responsible for providing high-level administrative support, managing complex schedules, coordinating travel arrangements and processing expenses. Your excellent interpersonal skills will enable you to build and maintain relationships both domestically and internationally. You will also have the opportunity to showcase your event management skills by organising closing events, social/team events etc. In addition to this, you will provide phone cover and support to Bankers outside of your designated team when required.

• Provide fast and efficient service as a Float Executive Assistant, covering other Assistants’ absences.
• Maintain exclusive control of business schedule and act as ‘gatekeeper’ for diary.
• Arrange internal and external meetings, video and phone calls.
• Proactively book and coordinate all travel including flights, hotels, visas, currency and ground transportation.
• Process monthly expenses in a timely manner using Firm systems such as Concur.
• Maintain in-house Client Relationship Management (CRM) system.
• Event management: Closing events, social/team events etc.
• Provide phone cover and support to Bankers outside of designated team when other members are out of the office.

What you bring:

The ideal candidate for the Float Executive Assistant role is an experienced professional who thrives in a fast-paced environment. Your ability to manage time effectively, prioritise tasks and remain flexible will be key to your success in this role. As an articulate and effective communicator, you will liaise with clients and staff at all levels, fostering a strong team ethic. Your organisational skills and attention to detail will be paramount in managing complex schedules and processing expenses. Familiarity with Microsoft applications, particularly Outlook, online expense processing tools like Concur, online travel booking tools and CRM systems will be advantageous.

• Experienced, confident, friendly personality able to liaise with clients and staff at all levels.
• Ability to remain calm under pressure and deal with last-minute changes effectively.
• Excellent time/priority management skills & flexibility.
• Strong team player/buddy to other assistants in team.
• Articulate, effective communicator with proactive ‘can do’ approach.
• Highly organised & attention to detail.
• Good knowledge of Microsoft applications (Windows10), particularly Outlook.
• Experience processing expenses online (e.g. on Concur).
• Experience booking travel via an online booking tool.
• Experience working with CRM systems.

What sets this company apart:
Our client is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. As a market leader, the talent and passion of their people is critical to their success. They share a common set of values rooted in integrity, excellence, and strong team ethic. They provide a superior foundation for building a professional career - a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of their culture.
What’s next:
Ready to take the next step in your career? Apply now!
Apply Today by clicking on the link!
We are committed to offering an inclusive recruitment experience. If you require accommodations because of disability or health condition, please email: gscemeaedi @ robertwalters.com. This position is being sourced through our Outsourcing service line

As a Float Executive Assistant, your role will be pivotal in ensuring smooth operations within the Global Capital Markets division. You will be responsible for providing high-level administrative support, managing complex schedules, coordinating travel arrangements and processing expenses. Your excellent interpersonal skills will enable you to build and maintain relationships both domestically and internationally. You will also have the opportunity to showcase your event management skills by organising closing events, social/team events etc. In addition to this, you will provide phone cover and support to Bankers outside of your designated team when required.

• Provide fast and efficient service as a Float Executive Assistant, covering other Assistants’ absences.
• Maintain exclusive control of business schedule and act as ‘gatekeeper’ for diary.
• Arrange internal and external meetings, video and phone calls.
• Proactively book and coordinate all travel including flights, hotels, visas, currency and ground transportation.
• Process monthly expenses in a timely manner using Firm systems such as Concur.
• Maintain in-house Client Relationship Management (CRM) system.
• Event management: Closing events, social/team events etc.
• Provide phone cover and support to Bankers outside of designated team when other members are out of the office

The ideal candidate for the Float Executive Assistant role is an experienced professional who thrives in a fast-paced environment. Your ability to manage time effectively, prioritise tasks and remain flexible will be key to your success in this role. As an articulate and effective communicator, you will liaise with clients and staff at all levels, fostering a strong team ethic. Your organisational skills and attention to detail will be paramount in managing complex schedules and processing expenses. Familiarity with Microsoft applications, particularly Outlook, online expense processing tools like Concur, online travel booking tools and CRM systems will be advantageous.

• Experienced, confident, friendly personality able to liaise with clients and staff at all levels.
• Ability to remain calm under pressure and deal with last-minute changes effectively.
• Excellent time/priority management skills & flexibility.
• Strong team player/buddy to other assistants in team.
• Articulate, effective communicator with proactive ‘can do’ approach.
• Highly organised & attention to detail.
• Good knowledge of Microsoft applications (Windows10), particularly Outlook.
• Experience processing expenses online (e.g. on Concur).
• Experience booking travel via an online booking tool.
• Experience working with CRM systems