Food Administrative Assistant, Full Time, IKEA Pasay City at Ikano-Retail

Pasay, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

07 Jun, 26

Salary

0.0

Posted On

09 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Stock-taking, Bookkeeping, Attention to details, Report generation, Computer systems, KPI-driven action plan, Communication, Interpersonal skills, Collaboration, Invoice processing, Inventory management, Financial reporting

Industry

Retail

Description

Company Description IKEA is the world’s largest home furnishing retailer with 460 stores across more than 60 countries. IKEA Philippines is part of Ikano Retail, one of 12 IKEA franchisees and the only one owned by the family of Ingvar Kamprad, who founded IKEA in 1943. IKEA Philippines creates a better everyday life by offering a wide range of well-designed, functional home furnishing products at prices so low, that as many people as possible can afford them. Ikano Philippines Inc. owns and operates the country’s first and the largest IKEA in the world – IKEA Pasay City – which offers an omnichannel shopping experience. To learn more, visit IKEA.ph Job Description About the job Reporting to the Food Manager, this ASSOCIATE role is responsible for the administrative part of IKEA Food to reach the Gross Margin, Gross Profit and Operational Profit goals at store level. He/She supports the Store IKEA Food Manager, so that he can carry out the IKEA Food concept in the most efficient way. Among other tasks, this involves being always up to date on all invoices, wastage reports, and inventories in order to secure the best possible monthly financial result for your store. Your assignment You work closely with your Kitchen, Restaurant and Bistro/SFM Managers in ensuring correct month-end stock count and correct information on all imported goods situation such as inventory in warehouse and arrival of imported goods; You secure all invoices for store, and input it into the Navision system in a timely manner; You coordinate regular stock counts (delegate counters and prepare necessary paperwork); You identify from the stores stock deviations, and alert IKEA Food manager in order that proper actions are taken; You identify articles requiring inventory spot-checks and coordinate the spot-checks; You ensure that BRING invoices are paid on time, and if there is any discrepancy, then you alert the IKEA Food manager and Finance personnel in order for proper actions to be taken; You secure that proper month end reports are available; You provide your IKEA Food manager with business information such as all relevant reports from Navision; You support your IKEA Food manager and Finance Team with the monthly accrual process; You work closely with IKEA Food Purchasing Manager on issues with imported goods. Qualifications Your profile You have experience in a retail environment (i.e Stock-taking & Bookkeeping, etc.); You are attentive to details and ensure accuracy in report generation; You are knowledgeable in working with computer systems; You have experience of working with a KPI-driven action plan, You have good communication and interpersonal skills, able to influence and collaborate with others. Additional Information We offer many benefits at IKEA other than just having the opportunity to work for a global company! Along with a focus on your personal and career development goals and being a part of an inclusive culture driven by values, you will be entitled to great initiatives including Annual leave, Medical and Dental, Family & Community leave, Co-worker discount, subsidized meals in our Co-worker Restaurant, Bonus program, full training and inductions. This role requires flexibility in work hours, depending on store operational requirements. Work Location is at IKEA Pasay City, Metro Manila, Philippines. TACK! Department: Food & Restaurant

Responsibilities

This Associate role reports to the Food Manager and is responsible for the administrative functions of IKEA Food, focusing on achieving financial goals through meticulous tracking of invoices, wastage reports, and inventories. The role involves close coordination with various managers to ensure accurate stock counts, timely invoice input into the Navision system, and proper execution of month-end reporting processes.