Food & Beverage Operations Coordinator (Full-Time) at Pelican Bay Foundation, Inc.

Pelican Bay, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Jul, 26

Salary

0.0

Posted On

03 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Inventory management, Administrative support, Payroll administration, Compliance tracking, POS systems, Cost control, Financial reporting, Food safety standards, Time management, Communication, Operational efficiency, Menu costing, Staff training, Problem solving

Industry

Hospitality

Description

Description About Pelican Bay Foundation Pelican Bay Foundation is a master homeowners association and premier luxury community in Naples, FL. One of the area’s largest exclusive enclaves, it spans more than three square miles and is bordered by pristine white-sand beaches. Our community offers one of the most diverse slates of amenities and activities in the region. The Foundation manages all amenities and common areas, including two beach facilities with private restaurants, three racquet facilities, two boardwalks, a fitness and wellness center, a community center, and approximately 90 acres of land. A critical part of this responsibility includes ensuring compliance with all governing documents, state statutes, and regulatory requirements. About the Position The Food & Beverage Operations Coordinator plays a vital role in supporting the Food & Beverage department through oversight of administrative processes, inventory systems, compliance tracking, and payroll coordination. Reporting to the Director of Food & Beverage, this position works closely with F&B leadership and restaurant teams to ensure accurate reporting, operational efficiency, and regulatory compliance. This role is instrumental in maintaining organization, strengthening financial controls, and enhancing overall departmental performance. What You’ll Do Operations & Administrative Support Provide administrative and operational support to F&B leadership and restaurant teams Maintain organization of administrative offices, storage areas, and uniform inventory Track and manage employee uniform distribution Support cross-department communication and coordination Training & Compliance Coordinate training programs (ServSafe, TIPS, LMS, Northstar, 7Shifts) Maintain accurate records of certifications and training completion Ensure compliance with food safety standards, health regulations, and liquor licensing requirements Inventory & Systems Management Oversee inventory processes including ordering, receiving, and tracking Lead inventory counts and ensures accurate system entry (Yellow Dog) Maintain POS (Northstar) and inventory systems; assist with troubleshooting Monitor stock levels to minimize waste and maintain operational readiness Financial & Reporting Support Assist with budget preparation and cost control initiatives Support menu costing and pricing in collaboration with Executive Chefs Generating reports on sales, inventory, and operational performance Assist Accounting with accounts payable/receivable, payroll, and monthly reconciliations Payroll Administration Manage payroll processes including hours worked, gratuities, and reporting Ensure accurate and timely payroll submissions Member Experience & Marketing Support Assist in resolving member service issues related to Food & Beverage Support promotional initiatives and menu updates Partner with Communications on menus, collateral, and photoshoots Requirements Skills & Experience Previous experience in food & beverage, hospitality, or administrative operations preferred Working knowledge of inventory management and cost of goods (COGS/COS) Experience with POS and inventory systems (Micros, Yellow Dog, or similar) Strong organizational and time management skills Ability to manage multiple priorities in a fast-paced environment Excellent written and verbal communication skills Certifications (Preferred) ServSafe Manager Certification (FL DBPR approved) TIPS or equivalent responsible vendor certification Additional Requirements Valid driver’s license Ability to lift up to 50 lbs and perform physical tasks Flexibility to work nights, weekends, and holidays as needed Work Environment & Physical Requirements Combination of office-based responsibilities and on-site operational support within F&B outlets Frequent use of computers, POS systems, and inventory software Regular standing, walking, bending, and lifting as required Compensation & Benefits We offer a competitive total compensation and benefits package and pride ourselves in providing a fun, evolving, culture-centric work environment. All eligible full-time year-round team members are offered the following benefits: Generous Paid Time Off (PTO) & Paid Holidays Medical, Dental, and Vision coverage beginning the first of the month after 30 days of employment 401(k) with excellent Safe Harbor employer match Free Team Member Meals Company-paid Group Life, Disability, and AD&D insurance Company-paid Employee Assistance Program Every team member at Pelican Bay Foundation lives by our Core Values: Welcoming: Create and embrace a sense of community and belonging for all. Collaborative: Leverage our collective genius through communication, teamwork, and continuous improvement. Positive: Remain open to new ideas and use creative problem-solving to deliver exceptional member satisfaction. Respectful: Always do the right thing, even when difficult, and treat others with fairness, consistency, and respect. Pelican Bay Foundation is an Equal Opportunity Employer and Drug-Free Workplace.

Responsibilities

The Food & Beverage Operations Coordinator supports the department through administrative oversight, inventory management, and payroll coordination. This role ensures operational efficiency, regulatory compliance, and accurate financial reporting while assisting restaurant teams.