Food Safety & Quality Coordinator (US, Remote) at Paleovalley

, , United States -

Full Time

Start Date

Immediate

Expiry Date

29 Jul, 26

Salary

65000.0

Posted On

30 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Food safety, Quality assurance, USDA/FSIS regulations, HACCP, GMP, SSOP, CAPA, Audit readiness, Documentation control, Regulatory compliance, Co-manufacturing management, Food science, Nonconformance investigation, Label review, Data analysis, Cross-functional collaboration

Industry

Online and Mail Order Retail

Description

Salary Range: $50,000 - $65,000 annually Benefit Eligible: Yes Location: Remote (WFH) with location restrictions within the United States. For tax and compliance purposes, this role is open only to candidates that will work or reside in the following states: AR, AZ, CA, CO, FL, GA, ID, IL, LA, MD, MO, NC, NJ, NV, NY, OH, TX, VA, WA, WI, WY. Classification: Regular, Full-Time Reports to: Director of Quality Management About the Company Paleovalley and Wild Pastures were born from a simple but radical idea: real food can heal — people, animals, and the planet. When Paleovalley co-founders Autumn and Chas Smith saw how industrialized food was affecting human health and the health of the land, they refused to play along. Autumn’s own journey of healing through nutrient-dense foods lit a fire that became Paleovalley. From there, the mission grew roots, sprouted wings, and eventually expanded into Wild Pastures to bring regeneratively raised meats directly to families nationwide. Today, Paleovalley crafts deeply nourishing snacks and supplements made with organic ingredients and honorable sourcing. Wild Pastures connects small American farmers practicing regenerative agriculture with customers who believe better food is worth fighting for. Every product, every partnership, and every decision is guided by a commitment to real ingredients, regenerative practices, and the belief that health is built from the soil up. We’re a team of grounded doers, curious thinkers, bold builders, and warm humans who like to laugh while doing meaningful work. We're growing quickly, fueled by purpose and a shared desire to repair the food system one thoughtful choice at a time. If you feel energized by impact, drawn to mission, and ready to join a company rewriting the future of food, we’d love to meet you! About the Opportunity If you’re someone who thrives on keeping complex systems organized, spotting issues before they become problems, and making sure nothing slips through the cracks, this role will feel like home. We are seeking a detail-oriented and proactive Food Safety & Quality Coordinator with experience in USDA/FSIS-regulated environments. This role is critical in supporting and maintaining food safety and quality processes across our co-manufacturing network. You’ll act as a key connector between internal teams and external partners, helping ensure that documentation is accurate, issues are tracked and resolved, and quality systems remain audit-ready. This is a hands-on, coordination-focused role where success comes from strong organization, sound judgment, and knowing when to escalate. What You’ll Do Support and maintain food safety and quality programs in alignment with USDA, FSIS, HACCP, and internal standards Serve as a key point of coordination between internal teams and co-manufacturing partners to support quality and food safety processes Review production and quality records from co-manufacturers to support compliance verification and identify potential gaps Track and support investigation and resolution of nonconformances (NCIs), complaints, and CAPAs Maintain organized, audit-ready documentation across HACCP plans, SOPs, SSOPs, CCP monitoring, and sanitation logs Apply established USDA/FSIS regulations and guidance to day-to-day quality processes, escalating complex or unclear situations as needed Support the product label review process for FSIS compliance by identifying issues and coordinating with internal stakeholders and partners for resolution Assist in preparation for and response to internal audits, third-party audits (e.g., SQF/BRC), and USDA/FSIS inspections Collaborate with QA, R&D, operations, and external partners to support adherence to QMS requirements Track and organize quality data to identify trends and support continuous improvement initiatives Maintain organized, accurate records within document control and quality systems (e.g., Monday.com, Dropbox) Communicate quality issues, findings, and corrective actions clearly to internal stakeholders and external partners, escalating when appropriate What Success Looks Like (First 6–12 Months) Successfully take ownership of monitoring and maintaining existing NCI, CAPA, and complaint tracking processes Maintain consistently organized and audit-ready documentation across supported co-manufacturers Effectively communicate labeling and compliance-related issues between internal teams and co-manufacturers Demonstrate strong judgment in determining when to resolve issues independently versus when to escalate Consistently monitor and maintain quality systems (NCI, CAPA, complaints) with minimal oversight Support vendor qualification and documentation processes with increasing independence Build familiarity with internal systems and contribute to future system improvements (e.g., ERP integration) What You’ll Need to Succeed Bachelor’s degree in food science, microbiology, biology, chemistry, or a related field, or equivalent hands-on experience 2–5 years of experience in USDA/FSIS-regulated food manufacturing (meat, poultry, or seafood strongly preferred) Experience supporting HACCP programs, GMPs, SSOPs, CAPA processes, and audit readiness Familiarity with FSIS labeling requirements and regulatory documentation. Experience working with co-manufacturers, suppliers, or multi-site quality systems preferred Experience in a cGMP manufacturing environment Familiarity with GFSI standards (SQF, BRC) and electronic document control systems Proficiency with digital tools such as Google Workspace, Microsoft Office, and collaboration platforms Strong attention to detail, organization, and documentation skills Ability to work independently in a remote environment while collaborating cross-functionally and seeking guidance when needed Demonstrated judgment in identifying when to escalate issues versus resolve independently Bonus Points HACCP certification PCQI certification SQF Practitioner certification Experience supporting internal and external audits Medical, dental, and vision coverage with 100% employer-paid dental/vision and a small monthly medical premium for employees; dependents may be added at employee cost Generous Paid time off to support balance and rest Paid sick time for when you need it Six (6) paid holidays each year Paid parental leave for growing families 100% company-paid Short-Term Disability, Long-Term Disability, and Life Insurance 401(k) with up to a 4% company match after one year of service Monthly product stipend or access to perfectly imperfect damaged product so you can enjoy the nutrient-dense foods you help bring to others Compliance & Employment Practices Paleovalley and Wild Pastures are proud to be equal opportunity employers. We make employment decisions based on qualifications, merit, and business needs, and we do not discriminate based on any status protected by applicable federal, state, or local law. We’re also committed to providing reasonable accommodations throughout the hiring process. If you need assistance or an accommodation at any point, please reach out to HRteam@paleovalley.com. All applicants must be authorized to work in the United States. At this time, Paleovalley and Wild Pastures are unable to sponsor or assume sponsorship of employment visas, including but not limited to H-1B, TN, or OPT. Any offer of employment is contingent upon completion of Form I-9 and verification of work authorization. We participate in E-Verify to confirm eligibility to work in the U.S. To support an efficient and consistent application review process, we may use technology-assisted tools to help organize and review applications; however, these tools do not make hiring decisions. All final hiring decisions are made by our team. This role is open until filled. #LI-remote

Responsibilities

The Food Safety & Quality Coordinator will support and maintain food safety programs in alignment with USDA/FSIS regulations across the co-manufacturing network. This role involves reviewing production records, tracking nonconformances, and ensuring audit-ready documentation for quality systems.