Foreign Administrative Support Assistant

at  US Drug Enforcement Administration

QUALIFICATIONS

Training Requirements: Selectee(s) for this position must successfully complete five mandatory foreign assignment courses on DEALS: Serving Abroad for Families and Employees (SAFE); Personnel Recovery 1 (PR1); Foreign Orientation Program (FOP); Counter Threat Awareness Training (CTAT) and Promoting International Religious Freedom (PIRF). Selectees must also successfully complete Personnel Recovery Emergency Preparedness (PREP), a two week in-person course conducted by the DEA Office of Training in Stafford, Virginia and West Virginia. Selectee’s family members 18 years of age and older are also required to take CTAT and may have additional training requirements if they intend to work at an embassy abroad. More information regarding training requirements can be found here.
GS -06: Must have one year of specialized experience equivalent to at least the GS-05 Federal level performing administrative duties such as filing, receiving callers and visitors, distributing mail and assisting in various cash processing assignments such as receiving and disbursing cash, ensuring that necessary source documents are complete and accurate, and recording cash disbursements and transactions on ledgers.
GS-07: Must have one year of specialized experience equivalent to at least the GS-06 Federal grade level performing administrative duties such as providing general clerical duties such as filing, receiving callers and visitors, distributing mail, and preparing general correspondence; assisting with preparing forms for procurement and accounting purposes; and providing office supplies.
TYPING PROFICIENCY: Must be able to type 40 words per minute, with 3 or fewer errors.

Competencies: Your qualifications will be evaluated on the basis of your level of competencies in the following areas:

• Clerical
• Database Administration
• Writing

Individual and dependents are required to pass a physical examination given by the State Department (details available here). For more information regarding the foreign PCS process, please see the PCS Foreign Assignment Relocation Handbook and the Foreign Orientation Handbook.
A. Length of Tour: The initial tour of duty for this assignment is 3 years. Employees are limited to a maximum of 5 years of service in an overseas assignment. After the initial tour of duty has been completed, extensions may be granted in one-year increments up to the six-year maximum. Employees who wish to remain on an overseas assignment in excess of the six-year maximum must request a tour extension or renewal before the end of their current assignment. Employees who are approved to extend their overseas assignment beyond the six-year maximum will forfeit the right to return to an office of preference. They will be placed in an appropriate position at a DEA domestic office where a vacancy exists.
B. Rest & Recuperation: 2
C. Post (Cost of Living) Allowance: 100%
D. Post (Hardship) Differential: 15%
E. Danger Pay Allowance: 15%
F. Relocation Incentive: None
G. Educational Allowances: Yes, see below
H. Housing: Housing paid for by U.S. Government. Lima is a furnished post.
I. Language Requirement: None
J. Home Leave: Allowed after the initial 24 months incident to tour renewal.Post (Cost of Living), Post (Hardship) Differential, and Danger Pay rates (if applicable to the advertised post) are subject to change.
Detailed post (cost of living) information can be found here. Detailed post (hardship) differential information can be found here. Detailed danger pay information can be found here and here.Education of dependents through high school provided by U.S Government in accordance with appropriate regulations. The DoS Regional Education Officer from the Office of Overseas Schools determine a school’s Adequacy level based upon numerous factors. All questions and concerns regarding adequacy clarification should be directed to the Office of Overseas Schools at 202-261-8200. Detailed education allowance regulations can be found here and FAQs can be found here.
At the conclusion of an overseas tour, DEA will attempt to return employees to their home location. If such a placement is not possible, employees’ office of preference lists will be considered. However, employees are reminded that assignments are determined based on the needs of DEA.

EDUCATION

This job does not have an education qualification requirement.

IF YOU ARE RELYING ON YOUR EDUCATION TO MEET QUALIFICATION REQUIREMENTS:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

To apply for this position, please read and follow all instructions in this announcement, complete the online application, and submit the documentation specified in the “Required Documents” section. Your complete application package must be submitted by 11:59 PM Eastern Time (ET) on to receive consideration.
1. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply.
2. Follow the prompts to select your resume and/or other supporting documents to be included with your application package. See the “Required Documents” section for any additional forms and/or supplemental materials required.
3. Read all Eligibility questions and respond accordingly to any Eligibility you wish to claim. You will only be considered for those Eligibility questions (Status Applicant, Reinstatement, Schedule A, etc.) you respond in the affirmative to, regardless of what documentation you submit. We cannot assume you intended to respond differently to a question based on other information in your application package.
4. Complete the assessment questionnaire. Applicants are asked all questions regardless of their consideration preferences. We will only consider you for the grades, series, locations, specialties, and other considerations that you self-identify as being qualified for or interested in. Preview assessment questionnaire before you apply:
5. Verify all required documentation is included in your application package, review your responses to the assessment questionnaire for accuracy, and then submit your application.
We cannot assume responsibility or grant extensions for personal issues (e.g., troubles navigating the application process, loss of internet, not understanding a question) when applying to our announcements. For resume writing guidance, please visit the following resources: USAJOBS Resource Center, and the USAJOBS Resume Writing Video Tutorial.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

• An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
• An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
• An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis. Learn more about disability employment and reasonable accommodations or how to contact an agency.
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

IF YOU ARE RELYING ON YOUR EDUCATION TO MEET QUALIFICATION REQUIREMENTS:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
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DUTIES

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

As a Foreign Administrative Support Assistant your typical work assignments may include:

• Assists with preparing DEA forms or processing forms for procurement and accounting purposes, using UFMS, as instructed by Administrative Officer or Administrative Support Specialist(s).
• Provides assistance to the office staff concerning personnel action requests, pay leave, home leave, R&R leave, security clearance process and other duties as assigned.
• Assists with the maintenance of the official government vehicles (OGV); making appointments for vehicles to be serviced, washed, alarmed, etc.; preparing the necessary paperwork for the maintenance of all vehicles; and contacting Headquarters or the Embassy concerning any issues with the vehicles.
• Provides assistance to the office staff on administrative duties and responsibilities.
• Performs secretarial services for office staff, such as, answering phones, typing, coordinating appointments, files management, providing office supplies, receiving and processing mail, etc.