ROLE DESCRIPTION

To assist with the smooth running of the school reception/office undertaking administrative duties as required.
This role is term time only, plus 3 additional weeks. This position is to start as soon as possible.

MAIN RESPONSIBILITIES:

• Ensure a professional “front-of-house” response to all telephone calls, emails and in-person enquiries from parents, staff and other members of the community.
• Assist with the smooth running of the administration tasks for the busy Senior School office.
• Manage the office email account.
• Daily use of ParentMail to communicate with our parents and guardians and manage items for payment.
• Assist with the planning and delivery of school events such as Open Days, Entrance testing, concerts, and parent events.
• Ensure all student records are kept updated on the Management Information System (iSAMS).
• Maintain and update Daily News and Student Blog.
• Take minutes of meetings as necessary (training can be provided).
• Support medical room as and when required (First Aid training will be provided).
• Cover of reception, providing excellent customer service to all visitors when needed.
• Provide cover at the other school office sites across Stephen Perse sites as required.

GENERAL RESPONSIBILITIES

• Act as an excellent ambassador for Stephen Perse at all times.
• Build and maintain good working relationships with all Stephen Perse colleagues.
• Assist as necessary in other Stephen Perse areas at peak times.
• Work at all times towards the aims and goals of Stephen Perse and any individual objectives and targets you may have agreed.
• Proactively identify areas for improvements within Stephen Perse.
• Actively promote Stephen Perse Equal Opportunities Policy, encouraging staff awareness and participation in all areas.
• Act in accordance with the Data Protection principles at all times.
• Adhere at all times to Stephen Perse operational and employment policies and procedures.
• Take care of your own health and safety and that of people who may be affected by what you do (or do not do).
• Cooperate with others on health and safety, and not interfere with, or misuse, anything provided for your health, safety or welfare.
• Follow the training you have received when using any work items Stephen Perse has provided.
• Adhere to Stephen Perse’s Privacy Notice and ensure private and confidential data is kept secure and disposed of in the appropriate manner.
  This job description is not necessarilycomprehensive and the position holder will be required to carry out such other duties as may reasonably be required within the general scope and level of the post.