Founders Personal Assistant at Fictiv

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Aug, 26

Salary

90000.0

Posted On

04 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Personal assistance, Household management, Calendar management, Travel logistics, Vendor management, Event planning, Hospitality, Problem-solving, Communication skills, Discretion, Confidentiality, Time management, Organization, Financial management, Inventory management

Industry

Manufacturing

Description

Fictiv Exists to Enable Hardware Innovators to Build Better Products, Faster Fictiv exists to help product innovators create. Fictiv is a global manufacturing and supply chain company that enables organizations to scale globally across Fictiv’s four global manufacturing centers in India, Mexico, China, and the U.S.. Companies use Fictiv to access high-quality production, optimize supply chain logistics, and mitigate supply chain risk—ensuring they can move from prototype to full-scale manufacturing with speed and confidence. To date, Fictiv has delivered more than 35 million commercial and prototype parts for industries such as aerospace, robotics, automotive, climate tech, and more, helping them innovate faster, free up precious resources, and drive profitable growth. Impact in This Role We are seeking a highly organized, proactive Personal Assistant/Household Manager to support the Founder and family across day-to-day personal operations, scheduling, and household logistics. This role blends administrative coordination with real-life execution - ideal for someone who thrives in a fast-paced, highly personalized environment. As a trusted partner to the Founder, you will own and manage competing personal and professional priorities, anticipate needs, and ensure everything runs smoothly behind the scenes. This is not a traditional office-based administrative role, but rather a high-touch position requiring discretion, flexibility, and strong problem-solving skills. What You’ll Be Doing Personal & Household Support (Primary Focus – ~70%) Own family and personal scheduling - coordinating calendars across professional commitments, school activities, appointments, and social events Oversee day-to-day household operations - including vendor management, maintenance, service providers, and ongoing property needs Manage complex travel logistics - including flights, accommodations, ground transportation, and detailed itineraries Run errands and handle in-person tasks - including shopping, returns, and appointment coordination Support meal planning and household organization - including grocery coordination and inventory management Plan and execute events and gatherings - managing vendors, logistics, and on-site coordination Handle household finances and bill payments - ensuring organization and timeliness Founder Support (Secondary Focus – ~30%) Manage and optimize the Founder’s calendar - ensuring alignment across priorities and commitments Coordinate communication on behalf of the Founder - including email and scheduling logistics Support key meetings - including agenda preparation and follow-ups Assist with special projects and ad hoc initiatives as needed Experience & Qualifications Proven experience supporting an individual, Founder, or executive in a personal assistant, household manager, or similar role Experience managing complex scheduling, travel, and logistics across multiple priorities Strong background in event planning, hospitality or private client services Experience coordinating vendors, properties, or household operations is a plus Highly organized, detail-oriented, and able to anticipate needs proactively Strong communication skills and ability to operate with discretion and confidentiality Comfortable handling both administrative coordination and hands-on personal tasks Ability to thrive in a fast-paced, dynamic, and highly personalized environment Valid driver’s license and reliable transportation preferred Physical Requirements While performing the duties of this job, the employee routinely is required to sit; walk; talk and hear; use hands to keyboard, fingers, handle, and feel; stoop, kneel, crouch, twist, crawl, reach, and stretch. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range: $75,000 to $90,000/year, depending upon experience Perks and Benefits Competitive medical, dental, and vision insurance 401K plan Monthly Virtual Work stipend for things like food, internet, travel, pet care, health and wellness Annual Education stipend Parental leave programs Paid volunteer days Onboarding setup, including: standing desk, laptop, monitor, and chair, and a stipend for additional items such as headphones, blue light glasses, or any other ergonomic supplies you may want or need And much, much more! Interested in learning more? We look forward to hearing from you soon. About Fictiv Fictiv is transforming how the next rockets, self-driving cars, and life-saving robots are designed, developed, and delivered to customers around the world. People who succeed at Fictiv are talented, creative, and driven to achieve professional excellence and support our vision to help product innovators create. We’re actively seeking teammates who: Bring diverse perspectives and experience to our culture and company. Excel at being part of a strong, empathetic team. Thrive in an environment emphasizing respect, honesty, collaboration, and growth. Have an ‘always learning’ mindset that celebrates learning, not just wins. Help us continue to build a world-class organization that values the contributions of all of our teammates We encourage applications from members of underrepresented groups, including but not limited to women, members of the LGBTQ community, people of color, people with disabilities, and veterans.

Responsibilities

The role involves managing the founder's personal and professional calendar, travel logistics, and communication while overseeing day-to-day household operations and vendor management. You will act as a trusted partner to ensure both personal and professional priorities are executed efficiently.