Freelance - Executive Legal Assistant withHands On Clio Experience - Remote at The People Group

, , Philippines -

Full Time

Start Date

Immediate

Expiry Date

14 May, 26

Salary

0.0

Posted On

13 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Document Preparation, Correspondence Handling, File Organization, Meeting Minutes, Client Request Management, Legal Support, Clio, Time Management, Communication, MS Office, Google Suite, Multitasking, Confidentiality, AI Software

Industry

Staffing and Recruiting

Description

The People Group is a fractional talent and support business focused on connecting exceptional professionals with growing founders and leadership teams. We pride ourselves on quality, consistency, and long term partnerships. We believe that when our contractors are treated with respect, clarity, and fairness, that standard naturally carries through to the clients they support. Clear expectations, open communication, and mutual accountability are central to how we work. We are currently seeking a highly skilled and well organized Executive Assistant to join our talent pool on a freelance basis. In this role, you will provide high level administrative and operational support to founders and senior leaders, helping ensure their day to day operations run efficiently and effectively. This is a fully remote role, supporting clients across different time zones, and is ideal for someone comfortable working independently in a fractional setup. Responsibilities Manage calendars, schedule meetings and appointments for clients Coordinate travel arrangements and accommodations Prepare and edit documents, reports, and presentations Handle phone calls, emails, and other correspondence Organize and maintain files, records, and databases Assist in the preparation of meeting agendas and take minutes Collaborate with other team members to ensure efficient workflow Arrange and coordinate events and conferences Perform ad-hoc administrative tasks as needed Respond to and manage client requests, including ad hoc tasks, with professionalism and attention to detail Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting legal firms or law offices Hands on experience using Clio for legal case management Experience working in a fractional, freelance, or contract based role Exceptional organizational and time-management skills Excellent communication and interpersonal abilities Proficient in MS Office and Google Suite Ability to multitask and prioritize tasks effectively Strong attention to detail and accuracy High degree of professionalism and confidentiality Ability to work independently and remotely Flexible schedule and availability Demonstrated experience supporting multiple executives or clients simultaneously Experience with project management tools Familiarity with video conferencing and online collaboration tools Knowledge of office management systems and procedures Experience working with HNW individuals preferable but not essential. Experience working with Family Offices preferable but not essential. Experience working with Business Leaders preferable but not essential. Flexible with occasionally meeting clients in person if requested. Knowledgeable about emerging AI software, tools, models, and methodologies that challenge the conventional approach to executive assistance. You will be working as a contractor under the The People Group company name, therefore you are not a direct employee and only work as a contractor for our business. The benefit of this structure means, all of our clients sign contracts directly withThe People Group and not you as the Contractor, therefore you are protected as a remote contractor as The People Group take cares of the client service side of the function.

Responsibilities

The Executive Legal Assistant will provide high-level administrative and operational support to founders and senior leaders, ensuring efficient day-to-day operations across various client needs. Key duties include managing calendars, coordinating travel, preparing documents, handling correspondence, and assisting with meeting preparation and minutes.