RESPONSIBILITIES

• Prepare and process shipping documentation, including commercial invoices, packing lists, ATA Carnets and customs paperwork
• Maintain accurate freight records and update internal logistics systems
• Support the booking of domestic and international shipments with freight forwarders and carriers
• Monitor shipment progress and update internal teams on delivery status
• Liaise with freight forwarders, couriers, customs agents and suppliers to obtain shipment information
• Assist with customs documentation and ensure compliance with UK and international shipping requirements
• File and organise freight documentation and maintain accurate audit records
• Support the wider Live Wire team with event and Formula 1 freight planning
• Produce reports, spreadsheets and freight administration as required
• Provide general administrative support to the Freight Operations team

REQUIREMENTS

You’ll ideally have:

• Previous experience in an administrative role, ideally within logistics, freight or supply chain
• Excellent organisational skills and strong attention to detail
• Good communication skills and confidence dealing with suppliers and internal teams
• Strong IT skills, particularly Microsoft Excel, Outlook and Word
• The ability to manage multiple tasks and work to tight deadlines
• A proactive approach and willingness to learn
• Flexibility during busy event periods when additional support may be required

Desirable

• Experience within freight forwarding or logistics administration
• Knowledge of customs procedures, ATA Carnets and international shipping documentation
• Experience using freight management systems or ERP software
• Interest in motorsport, live events or international logistics