Front Desk & Admin at KNZ Solutions Inc

McLean, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Aug, 26

Salary

0.0

Posted On

04 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll administration, Benefits coordination, Office administration, Front desk operations, Paylocity, Employee onboarding, Employee offboarding, Data accuracy, Compliance management, Record keeping, Communication, Attention to detail, Time management, Administrative support

Industry

IT Services and IT Consulting

Description

Job Title: Front Desk & Admin Location: McLean, VA (Onsite) Working Hours: 8 AM – 5 PM Job Summary This role is responsible for independently managing front desk operations and executing U.S. HR administrative processes, including payroll preparation and benefits coordination. The role requires a high level of ownership, accuracy, and the ability to follow established processes with minimal supervision. Key Responsibilities Front Desk & Office Administration Serve as the primary point of contact for all visitors and office-related inquiries. Manage calls, emails, and front desk operations without supervision Monitor and manage the company’s general mailbox, ensuring timely responses and proper routing of emails. Maintain office supplies, meeting rooms, and day-to-day office organization. Handle administrative requests independently and ensure timely completion. Payroll Administration Fully responsible for preparing accurate payroll inputs via Paylocity. Track and validate employee hours, PTO, and payroll changes (new hires, terminations, adjustments). Ensure all payroll data is complete, accurate, and submitted within deadlines. Follow payroll checklists and processes without dependency on HR. Coordinate directly with management for approvals when required. Benefits Administration (Direct Ownership with TPA) Act as the primary point of contact with Third-Party Administrators (TPAs). Manage benefits enrollment, changes, and employee inquiries independently. Maintain accurate and up-to-date benefits records. Execute open enrollment processes based on predefined guidelines. Resolve routine benefits issues without escalation. Employee Lifecycle Administration Execute onboarding and offboarding processes end-to-end using established templates and checklists. Ensure all documentation is completed, filed, and tracked accurately. Coordinate system access and required documentation without delays. Maintain organized and audit-ready employee records. HR Systems, Compliance & Data Accuracy Maintain 100% accuracy of employee data in systems and trackers. Update all changes (compensation, title, status) in a timely manner. Generate basic reports when required using existing templates. Collaborate with 3rd party firm to ensure adherence to applicable states-level employment regulations by following established compliance processes and checklists. Flag any potential compliance risks or discrepancies to management when identified. Operating Approach This role is expected to manage day-to-day responsibilities independently using established processes, templates, and checklists. Routine payroll, benefits, and administrative tasks should be handled end-to-end within the role including collaborating with 3rd party firms. The role should proactively coordinate with relevant stakeholders to ensure deadlines are met. Matters requiring alignment include: Policy exceptions Compliance-related concerns System or process issues impacting task completion The role is accountable for maintaining accuracy, meeting deadlines, and ensuring smooth execution of all assigned responsibilities. Qualifications Business Administration, Human Resources, or related field experience. 2–3 years of experience in administrative or HR support roles. Basic understanding of U.S. payroll and benefits processes. Strong attention to detail and accountability. Ability to follow structured processes independently. Key Competencies High ownership and accountability. Strong attention to detail. Ability to work independently. Process-driven execution. Benefits Medical, dental, and vision insurance coverage. Employer-paid short-term disability, long-term disability, and life insurance. Paid time off with vacation (up to 10 days per year). Paid sick leave (up to 5 days per year). 401(k) retirement savings plan. Tuition reimbursement or assistance toward continuing education. Paid attendance at approved workshops and conferences. Full access to LinkedIn Learning. Employee Assistance Program (EAP). Perks (HQ Location) Complimentary daily office snacks and beverages. Professional development and ongoing learning opportunities. Employee recognition programs. Company-sponsored social events and team-building activities. Collaborative, team-oriented work environment. Opportunities to work on high-impact projects with experienced professionals.

Responsibilities

The role involves managing front desk operations and independently executing U.S. HR administrative processes, including payroll and benefits coordination. The incumbent is responsible for maintaining accurate employee records and ensuring compliance with employment regulations.