Front Desk Administrative Assistant at Bell International Laboratories, Inc

Eagan, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Jan, 26

Salary

0.0

Posted On

10 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication Skills, Customer Service, Attention To Detail, Organizational Skills, Proactive Approach, Resourcefulness, Microsoft Office Proficiency, Telephone Protocols, Adaptability

Industry

Personal Care Product Manufacturing

Description

Description Position Overview: The Front Desk Administrative Assistant provides essential administrative, clerical, and receptionist support to Bell and Department Managers. This role is integral to projecting a professional company image, managing daily office operations, and creating a welcoming, efficient environment for staff and visitors. Key Responsibilities: Serve as the first point of contact for our office, efficiently managing phone calls and directing them to appropriate staff members, while handling general inquiries with ease. Welcome and verify visitors, ensuring a seamless entry process by being attentive to scheduled guests and daily events. Greet clients and visitors warmly, facilitating the use of our iPad visitor login system. Utilize Microsoft Office suite (Word, Excel, Outlook) to create and modify documents, contributing to the smooth operation of our office. Execute general clerical tasks, including photocopying, mailing, and filing, maintaining both digital and physical records with meticulous care. Responsible for the receipt and distribution of parcels from couriers like UPS, FedEx, and others. Prepare small packages for shipment, including proper packing, labeling, and documentation to ensure efficient delivery and compliance with shipping regulations. Coordinate meetings and conference room schedules via Outlook Calendar, demonstrating strong organizational skills. Assist in the preparation and clean-up of conference rooms, ensuring a professional environment for meetings. Support various departments with project-based work, especially during critical times like board meeting preparations or special events. Oversee office supply inventory, placing orders as needed to ensure the office is well-stocked and functional. Maintain kitchen and breakroom areas, ensuring supplies are stocked and spaces are organized and clean. Plan and coordinate yearly and monthly company-wide events, including managing food catering and organizing lunches for various events and departments, ensuring each event is memorable and runs smoothly. Act as a liaison for resolving issues related to printers and copiers with external vendors. Take on additional duties and projects as needed, showing flexibility and a commitment to the company’s needs. Requirements Skills and Abilities Required: Exceptional communication skills, both written and verbal, with an emphasis on professional and courteous interaction. Outstanding customer service orientation, ready to exceed expectations. Meticulous attention to detail and superb organizational capabilities. A proactive approach to work, with the ability to self-motivate and prioritize tasks effectively under pressure. Ability to be resourceful and proactive when issues arise. Proficiency in Microsoft Office and familiar with standard telephone protocols. Adaptability to swiftly changing policies and procedures, maintaining efficiency. Educational and Experience Requirements: High School Diploma or G.E.D. 0-1 years of clerical experience. Preferred Education and Experience: Associate degree or bachelor’s degree. 1-3 years of administrative experience.

Responsibilities

The Front Desk Administrative Assistant serves as the first point of contact for the office, managing phone calls and welcoming visitors. This role includes executing clerical tasks, coordinating meetings, and supporting various departments with project-based work.